How To Fix HRPAYFR_ANI138 - Contract reference &1 already used by personnel number &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYFR_ANI - Class of messages for ANI

• Message number: 138

• Message text: Contract reference &1 already used by personnel number &2

What causes this issue?

For a hiring or rehiring action, you are trying to use a contract
reference that is already assigned to another personnel number with the
same social security number.

System Response

You cannot reuse the same contract reference for the same person
identified by the same social security number.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Use a new contract reference for this record.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYFR_ANI138 - Contract reference &1 already used by personnel number &2 ?

  The SAP error message HRPAYFR_ANI138 indicates that a contract reference (identified by &1) is already in use by another personnel number (identified by &2). This typically occurs in the context of payroll or personnel administration when trying to assign a contract reference that is already associated with a different employee.
  Cause:
  
  Duplicate Contract Reference: The contract reference you are trying to assign is already linked to another employee's record in the system.
  Data Entry Error: There may have been a mistake in data entry, leading to the attempt to assign the same contract reference to multiple personnel numbers.
  System Configuration: The system may be configured in a way that does not allow the reuse of contract references across different personnel numbers.
  
  Solution:
  
  
  Check Existing Assignments: Verify the current assignments of the contract reference in question. You can do this by querying the database or using transaction codes like PA20 (Display HR Master Data) to see which personnel number is currently using the contract reference.
  
  
  Use a Unique Contract Reference: If the contract reference is indeed in use, you will need to assign a different, unique contract reference to the personnel number you are trying to update.
  
  
  Review Data Entry: Ensure that the data being entered is correct and that there are no typographical errors leading to the conflict.
  
  
  Consult with HR or Payroll Team: If you are unsure about the contract references and their assignments, consult with your HR or payroll team to clarify the situation and get guidance on how to proceed.
  
  
  System Configuration Review: If this issue occurs frequently, it may be worth reviewing the system configuration to see if there are settings that can be adjusted to prevent this issue from arising in the future.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PA40 (Personnel Actions) for managing employee records.
  Documentation: Review SAP documentation or help files related to personnel administration and payroll processing for more detailed guidance on managing contract references.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message, as there may be updates or fixes available.
  
  By following these steps, you should be able to resolve the error and ensure that contract references are managed correctly within your SAP system.