How To Fix HRPAYFR_ANI136 - Contract reference already used

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYFR_ANI - Class of messages for ANI

• Message number: 136

• Message text: Contract reference already used

&SYST-BATZW&&CAUSE&
You are trying to reuse the contract reference &SYST-MSGV1&<AB></> that
was completed in the current period (In-Period) &SYST-MSGV2& for the
recalculated period (For-Period) &SYST-MSGV3&. Please see the
occurrences of the infotype <ZK>Contract Elements</> (0016).

How to fix this error?

Create a new contract reference as it is forbidden to reuse a completed
contract reference.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYFR_ANI136 - Contract reference already used ?

  The SAP error message HRPAYFR_ANI136: Contract reference already used typically occurs in the context of payroll processing or contract management within the SAP HR module, particularly in the French payroll (as indicated by the prefix "HRPAYFR"). This error indicates that a specific contract reference number has already been utilized in the system, which prevents the creation of a new entry with the same reference.
  Cause:
  
  Duplicate Contract Reference: The most common cause of this error is that the contract reference number you are trying to use has already been assigned to another employee or contract in the system.
  Data Entry Error: There may have been a mistake in data entry, leading to the use of an existing contract reference.
  System Configuration: The system may be configured to prevent the reuse of contract references for compliance or auditing purposes.
  
  Solution:
  
  Check Existing Contracts: Verify if the contract reference you are trying to use is already in the system. You can do this by searching for existing contracts in the relevant transaction (e.g., PA20 or PA30).
  Use a Unique Reference: If the reference is indeed already in use, you will need to create a new contract with a unique reference number.
  Review Data Entry: Ensure that the data you are entering is correct and that you are not mistakenly trying to reuse a reference.
  Consult with HR or Payroll Team: If you are unsure about the contract references or need assistance, consult with your HR or payroll team for guidance on how to proceed.
  System Configuration Review: If this issue persists and seems to be a system configuration problem, it may require a review by your SAP Basis or HR module configuration team to ensure that the settings are appropriate for your organization's needs.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data) and PA30 (Maintain HR Master Data) to check existing contracts.
  Documentation: Review SAP documentation or help files related to contract management and payroll processing for additional context and troubleshooting steps.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide specific patches or updates that address known issues.
  
  If the problem persists after following these steps, it may be beneficial to escalate the issue to your SAP support team for further investigation.