How To Fix HRPAYFR_ANI137 - Contract reference already used

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYFR_ANI - Class of messages for ANI

• Message number: 137

• Message text: Contract reference already used

What causes this issue?

You are trying to reuse the contract reference &SYST-MSGV1& that was
deleted in the current period (In-Period) &SYST-MSGV2& for the
recalculated period (For-Period) &SYST-MSGV3&. Please check your
payroll results for the period in question.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Create a new contract reference as it is forbidden to reuse a deleted
contract reference.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYFR_ANI137 - Contract reference already used ?

  The SAP error message HRPAYFR_ANI137: Contract reference already used typically occurs in the context of payroll processing or contract management within the SAP HR module, particularly in the French payroll (as indicated by the prefix "HRPAYFR"). This error indicates that the contract reference you are trying to use has already been utilized in the system, which can prevent the processing of payroll or contract-related transactions.
  Cause:
  
  Duplicate Contract Reference: The most common cause of this error is that the contract reference number you are trying to enter has already been assigned to another employee or contract in the system.
  Data Entry Error: There may be a mistake in data entry, where the same reference is inadvertently entered for multiple records.
  System Configuration: There could be issues with the configuration of the payroll or contract management module that allows duplicate entries.
  
  Solution:
  
  Check Existing Contracts: Verify if the contract reference you are trying to use is already assigned to another employee or contract. You can do this by running a report or querying the database for existing contract references.
  Use a Unique Reference: If the reference is indeed already in use, you will need to create a new, unique contract reference for the transaction you are trying to process.
  Review Data Entry Procedures: Ensure that data entry procedures are followed correctly to avoid duplicate entries in the future.
  Consult with SAP Support: If you believe this error is occurring incorrectly (e.g., the reference should not be in use), it may be necessary to consult with SAP support or your internal SAP team to investigate further.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP HR, such as PA30 (Maintain HR Master Data) or PA40 (Personnel Actions), which may help you navigate to the relevant data.
  Documentation: Review SAP documentation or notes related to payroll processing and contract management for any specific guidelines or updates that may pertain to this error.
  User Roles and Authorizations: Ensure that the user attempting to process the transaction has the appropriate roles and authorizations to access and modify contract references.
  
  By following these steps, you should be able to resolve the HRPAYFR_ANI137 error and continue with your payroll or contract processing tasks.