How To Fix HRPAYFR_ANI140 - Contract reference &1 already used

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYFR_ANI - Class of messages for ANI

• Message number: 140

• Message text: Contract reference &1 already used

What causes this issue?

You are trying to use a contract reference that is already assigned to
this personnel number or to another personnel number with the same
social security number.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Modify this contract reference by specifying a new contract reference
for a record that is not yet used for this employee.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYFR_ANI140 - Contract reference &1 already used ?

  The SAP error message HRPAYFR_ANI140 indicates that there is an issue with a contract reference that has already been used in the system. This error typically arises in the context of payroll processing or contract management within the SAP HR module, particularly in the French payroll (as suggested by the prefix "HRPAYFR").
  Cause:
  The error occurs when you attempt to create or process a contract that has a reference number that is already associated with another contract in the system. This can happen due to:
  
  Duplicate Entry: The same contract reference number is being entered for multiple contracts.
  Data Migration Issues: If data has been migrated from another system, there may be duplicate references.
  Incorrect Configuration: The system may not be configured to allow multiple entries for the same contract reference.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Contracts: Verify if the contract reference number you are trying to use is already in the system. You can do this by searching for existing contracts using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  
  
  Use a Unique Reference: If the reference number is indeed already in use, you will need to use a different, unique contract reference number for the new entry.
  
  
  Review Data Migration: If this issue arose after a data migration, review the migration process to ensure that duplicate references were not introduced.
  
  
  Consult Configuration: If you believe the system should allow for the same reference under certain conditions, consult with your SAP HR configuration team to review the settings related to contract references.
  
  
  Error Logs: Check the error logs for more detailed information about the context in which the error occurred. This can provide insights into whether it is a data issue or a configuration issue.
  
  
  SAP Notes: Look for any relevant SAP Notes that may address this specific error. SAP frequently updates its knowledge base with solutions for common issues.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and others related to HR data management.
  SAP HR Module: Understanding the structure and functionality of the SAP HR module can help in troubleshooting similar issues in the future.
  Documentation: Review SAP documentation or user manuals related to contract management and payroll processing for best practices and guidelines.
  
  If the issue persists after trying the above solutions, it may be beneficial to reach out to your SAP support team or consult with an SAP expert for further assistance.