How To Fix HRPAYFR_ANI011 - Contract reference already used in a following record

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYFR_ANI - Class of messages for ANI

• Message number: 011

• Message text: Contract reference already used in a following record

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

You must delete the contract reference of the other record before you
can use this.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYFR_ANI011 - Contract reference already used in a following record ?

  The SAP error message HRPAYFR_ANI011 indicates that there is a contract reference that has already been used in a subsequent record. This typically occurs in the context of payroll processing or employee contract management within the SAP HR module, particularly in the French payroll (as suggested by the prefix "HRPAYFR").
  Cause:
  
  Duplicate Contract Reference: The error usually arises when a contract reference (such as a contract number or identifier) is entered multiple times for different records in a way that violates the system's constraints.
  Incorrect Data Entry: It may be due to incorrect data entry where the same contract reference is mistakenly assigned to multiple records.
  Data Migration Issues: If data has been migrated from another system, there may be inconsistencies or duplicates in the contract references.
  Configuration Issues: There may be configuration settings in the payroll module that enforce unique contract references, leading to this error when the uniqueness is violated.
  
  Solution:
  
  Check for Duplicates: Review the records in the system to identify where the contract reference is being duplicated. You can use transaction codes like SE16 or SE11 to check the relevant database tables.
  Correct the Data: Once you identify the duplicate entries, you can either:
  
  Change the contract reference in the subsequent record to a unique value.
  Remove or consolidate records if they are not needed.
  
  
  Review Data Migration: If the issue arose after a data migration, ensure that the migration process correctly handled unique constraints and did not introduce duplicates.
  Consult Configuration: Check the configuration settings in the SAP HR module to ensure that the rules regarding contract references are correctly set up and enforced.
  Testing: After making changes, test the payroll processing or contract management functionality to ensure that the error no longer occurs.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA20 (Display HR Master Data), and others that may help in reviewing employee records.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions that are specific to your version of SAP.
  Documentation: Review SAP documentation related to payroll processing and contract management for best practices and guidelines on managing contract references.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a consultant who specializes in SAP HR to further investigate the problem.