How To Fix HRPAYDESVBEA061 - DBFZ: Absence periods are inconsistent

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESVBEA - BEA Error Notifications

• Message number: 061

• Message text: DBFZ: Absence periods are inconsistent

What causes this issue?

The error occurs when multiple absences are reported with overlapping
absence periods.

System Response

The notification is created with the status <ZK><LS>With Errors</></>.

How to fix this error?

Check the absences.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESVBEA061 - DBFZ: Absence periods are inconsistent ?

  The SAP error message HRPAYDESVBEA061 DBFZ: Absence periods are inconsistent typically occurs in the context of payroll processing within the SAP Human Capital Management (HCM) module. This error indicates that there are discrepancies or inconsistencies in the absence records for an employee, which can prevent successful payroll processing.
  Causes:
  
  Overlapping Absences: The absence periods for an employee may overlap, meaning that the same time frame is recorded for different absence types (e.g., sick leave and vacation).
  Missing Absence Records: There may be absence records that are missing or not properly recorded, leading to gaps in the data.
  Incorrect Absence Types: The absence types may not be configured correctly, or there may be issues with the way they are defined in the system.
  Data Entry Errors: Manual data entry errors can lead to inconsistencies in the absence records.
  Configuration Issues: There may be issues with the configuration of the absence types or the rules governing them in the SAP system.
  
  Solutions:
  
  Review Absence Records: Check the absence records for the employee in question. Look for overlapping periods or missing entries and correct them as necessary.
  Correct Data Entry: Ensure that all absence records are entered correctly and consistently. This may involve re-entering or adjusting records.
  Check Configuration: Review the configuration of absence types in the SAP system to ensure they are set up correctly and that there are no conflicting rules.
  Use Reports: Utilize SAP standard reports (such as the absence overview report) to identify inconsistencies in absence records.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling absence records and resolving inconsistencies.
  Engage with IT Support: If the issue persists, it may be necessary to engage with your SAP support team or IT department for further investigation and resolution.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data) and PA30 (Maintain HR Master Data) to review and edit absence records.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide specific patches or updates that address known issues.
  Training: Consider training for HR personnel on how to manage absence records effectively within SAP to minimize future errors.
  
  By addressing the underlying causes of the inconsistency in absence periods, you can resolve the error and ensure smooth payroll processing.