How To Fix HRPAYDESVBEA003 - Print statement and give to employee

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESVBEA - BEA Error Notifications

• Message number: 003

• Message text: Print statement and give to employee

What causes this issue?

Normally, statements are sent to the German Federal Employment Agency
electronically. The employment agency then immediately sends a printout
of the electronically transferred statement data to the employee.
Each employee can object to the electronic transfer of data. If this is
the case, the statement must be printed out and given to the employee.
You can find the printing function in report <DS:RE.RPCBALD0_OUT>
Administrator List for BEA Outbound Notifications</> (RPCBALD0_OUT).
If an employee objects to electronic data transfer, create the statement
manually.

System Response

The notification is created with the status <LS>With Errors</>; the
administrator then knows that notification has to be created with
Statements.

How to fix this error?

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESVBEA003 - Print statement and give to employee ?

  The SAP error message HRPAYDESVBEA003 typically relates to issues encountered during the payroll processing or when generating payroll-related documents for employees. This error can occur in various contexts, such as when trying to print payslips or other payroll-related statements.
  Cause:
  The error message HRPAYDESVBEA003 can be caused by several factors, including:
  
  
  Missing Data: Required data for the payroll statement may be missing or incomplete. This could include employee master data, payroll results, or configuration settings.
  
  
  Authorization Issues: The user attempting to print the statement may not have the necessary authorizations to access the payroll data or execute the print job.
  
  
  Technical Issues: There may be technical problems with the SAP system, such as issues with the print layout, spool requests, or printer configuration.
  
  
  Incorrect Configuration: The payroll schema or the form used for printing may not be correctly configured, leading to errors during the print process.
  
  
  Solution:
  To resolve the HRPAYDESVBEA003 error, you can follow these steps:
  
  
  Check Data Completeness:
  
  Ensure that all necessary employee data is complete and accurate. This includes checking the employee's master data and payroll results.
  
  
  
  Review Authorizations:
  
  Verify that the user has the appropriate authorizations to access payroll data and perform print operations. You may need to consult with your SAP security team.
  
  
  
  Examine Print Configuration:
  
  Check the configuration of the print layout and ensure that the correct form is being used for the payroll statement. You may need to adjust the settings in transaction SMARTFORMS or SAPscript.
  
  
  
  Check Spool Requests:
  
  Go to transaction SP01 to check the spool requests. Look for any errors or issues related to the print job. If there are errors, you may need to resolve them before reattempting the print.
  
  
  
  Test Printing:
  
  Try printing a test document for a different employee to see if the issue is specific to one employee or a broader system issue.
  
  
  
  Consult SAP Notes:
  
  Search for relevant SAP Notes in the SAP Support Portal that may address this specific error message. There may be patches or updates available that resolve known issues.
  
  
  
  Contact SAP Support:
  
  If the issue persists after trying the above steps, consider reaching out to SAP Support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PC00_MXX_CALC (Payroll processing).
  Documentation: Review SAP documentation related to payroll processing and printing to understand the requirements and configurations better.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPAYDESVBEA003 error message in SAP.