How To Fix HRPAYDESVBEA005 - Error while determining entry for personnel number &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESVBEA - BEA Error Notifications

• Message number: 005

• Message text: Error while determining entry for personnel number &1

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESVBEA005 - Error while determining entry for personnel number &1 ?

  The SAP error message HRPAYDESVBEA005 typically occurs in the context of payroll processing in the SAP Human Resources (HR) module. This error indicates that there was an issue while trying to determine an entry for a specific personnel number during payroll processing.
  Cause:
  The error can be caused by several factors, including but not limited to:
  
  
  Missing Master Data: The personnel number may not have the necessary master data (e.g., infotypes) maintained in the system. This could include missing or incomplete records in infotypes such as 0000 (Actions), 0001 (Organizational Assignment), or 0002 (Personal Data).
  
  
  Incorrect Configuration: There may be issues with the payroll configuration settings, such as incorrect wage types or payroll areas.
  
  
  Data Inconsistencies: There could be inconsistencies in the data related to the employee, such as overlapping periods in infotypes or incorrect entries.
  
  
  Authorization Issues: The user executing the payroll run may not have the necessary authorizations to access the data for the specified personnel number.
  
  
  Technical Issues: There may be underlying technical issues, such as database inconsistencies or problems with the payroll program itself.
  
  
  Solution:
  To resolve the HRPAYDESVBEA005 error, you can take the following steps:
  
  
  Check Master Data: Verify that all necessary infotypes for the personnel number are correctly maintained. Ensure that there are no gaps or inconsistencies in the employee's master data.
  
  
  Review Payroll Configuration: Check the payroll configuration settings to ensure that they are set up correctly for the specific personnel number. This includes verifying wage types, payroll areas, and any other relevant settings.
  
  
  Data Consistency Check: Use transaction codes like PA30 (Maintain HR Master Data) to review the employee's data and ensure there are no overlapping periods or incorrect entries.
  
  
  Authorization Check: Ensure that the user executing the payroll run has the necessary authorizations to access the data for the specified personnel number.
  
  
  Debugging: If the issue persists, consider debugging the payroll program to identify the exact point of failure. This may require assistance from a technical consultant.
  
  
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message or provide additional guidance.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to SAP support or your internal SAP support team for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA20 (Display HR Master Data), and PC00_MXX_CALC (Payroll Calculation).
  Infotypes: Understand the importance of various infotypes in payroll processing, especially those related to employee actions, organizational assignments, and personal data.
  SAP Documentation: Refer to SAP Help documentation for detailed information on payroll processing and troubleshooting common errors.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPAYDESVBEA005 error in your SAP system.