How To Fix HRPAYDESVA1046 - Overlapping for personnel number &1 for period &2 - &3 and country &4.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESVA1 - Message Class for A1 Procedure

• Message number: 046

• Message text: Overlapping for personnel number &1 for period &2 - &3 and country &4.

What causes this issue?

According to the external data, for personnel number &v1&, assignment
&v4& in period &v2& - &v3&, a record of infotype 0700 (subtype
DXA1/DXAV) must be created. It was determined that the period overlaps
with a record for the same country of assignment that is already
available on the database.

System Response

The processing is terminated. No external data is transferred to the
system.

How to fix this error?

Ensure that there are no time overlaps for each country of assignment.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESVA1046 - Overlapping for personnel number &1 for period &2 - &3 and country &4. ?

  The SAP error message HRPAYDESVA1046 indicates that there is an overlap in the payroll periods for a specific personnel number. This typically occurs when there are multiple payroll records or entries that conflict with each other for the same employee during the specified time frame.
  Cause:
  
  
  Overlapping Payroll Periods: The error usually arises when there are two or more payroll records for the same employee that cover overlapping dates. This can happen due to:
  
  Incorrect data entry in the payroll system.
  Changes in employment status (e.g., rehire, termination) that were not processed correctly.
  Multiple payroll runs being executed for the same period.
  
  
  
  Incorrect Configuration: Sometimes, the configuration settings in the payroll module may allow for overlapping periods, leading to this error.
  
  
  Solution:
  
  
  Review Payroll Records: Check the payroll records for the specified personnel number and the indicated period. Look for any overlapping entries that may have been created inadvertently.
  
  
  Correct Data Entry: If you find overlapping records, you will need to correct or delete the conflicting entries. Ensure that each payroll period is unique and does not overlap with another.
  
  
  Check Employment Status Changes: If the employee's status has changed (e.g., they were terminated and then rehired), ensure that these changes are reflected correctly in the payroll system without creating overlaps.
  
  
  Consult with HR/Payroll Team: If you are unsure about how to resolve the issue, consult with your HR or payroll team. They may have additional insights or tools to help identify and resolve the conflict.
  
  
  System Configuration: If the issue persists, it may be necessary to review the configuration settings in the SAP system to ensure that overlapping payroll periods are not allowed.
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to review employee records.
  Payroll Reports: Utilize payroll reports to identify any discrepancies in payroll processing.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Refer to SAP documentation for guidelines on payroll processing and handling overlapping periods.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.