How To Fix HRPAYDESVA1045 - The record to be deleted for personnel number &1 was not found.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESVA1 - Message Class for A1 Procedure

• Message number: 045

• Message text: The record to be deleted for personnel number &1 was not found.

What causes this issue?

According to the external data, a record of infotype 0700 (subtype
DXA1/DXAV) should be deleted for personnel number &v1& and for country
of assignment &v4& in period&v2& - &v3&. However, this record cannot be
found.

System Response

The processing is terminated. No external data is transferred to the
system.

How to fix this error?

Check the external data.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESVA1045 - The record to be deleted for personnel number &1 was not found. ?

  The SAP error message HRPAYDESVA1045 indicates that the system is unable to find a record for the specified personnel number that you are trying to delete. This error typically occurs in the context of payroll or personnel administration when attempting to delete a record that does not exist in the database.
  Cause:
  
  Non-Existent Record: The record you are trying to delete may not exist in the database for the specified personnel number. This could be due to a previous deletion or because the record was never created.
  Incorrect Personnel Number: The personnel number provided may be incorrect or mistyped.
  Data Consistency Issues: There may be inconsistencies in the database, such as missing entries or corruption.
  Authorization Issues: The user may not have the necessary permissions to view or delete the record.
  
  Solution:
  
  Verify Personnel Number: Double-check the personnel number you are using to ensure it is correct and exists in the system.
  Check for Existing Records: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check if the record exists for the personnel number.
  Review Deletion Logic: Ensure that the logic or process you are using to delete the record is correct and that you are targeting the right record.
  Check Authorizations: Ensure that you have the necessary authorizations to delete records in the HR module.
  Consult Logs: Check system logs or error logs for any additional information that might indicate why the record could not be found.
  Database Consistency Check: If you suspect data consistency issues, you may need to run consistency checks or consult with your SAP Basis team to investigate further.
  Contact SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support for assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and others related to HR data management.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation related to HR data management and payroll processing for best practices and troubleshooting steps.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.