How To Fix HRPAYDESV685 - Overlapping of absence times in data module Absence Times (DBFZ)

HRPAYDESV685 - Overview

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 685

• Message text: Overlapping of absence times in data module Absence Times (DBFZ)

What causes this issue?

In the <ZK>data module Absence Times (DBFZ)</>, absence times that
overlap are to be reported.

System Response

The notification is created with the status <ZK>With Errors</>.

How to fix this error?

A reason for the error can be that the payroll results of the payroll
period for which the notifications are created do not match the current
master data as retroactive accounting was performed in the subsequent
periods due to changed absences. The error then no longer occurs when
the notification is created for the payroll results of the subsequent
period.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

HRPAYDESV685 - Details

• The SAP error message HRPAYDESV685 indicates that there is an issue with overlapping absence times in the data module for Absence Times (DBFZ). This error typically arises when there are conflicting entries for an employee's absence periods, meaning that two or more absence records overlap in time.
  
  Cause:
  
  Overlapping Absences: The most common cause is that the absence records for an employee have been entered in such a way that they overlap. For example, if an employee has a sick leave from January 1 to January 5 and another absence from January 3 to January 7, this will trigger the error.
  Incorrect Data Entry: Manual data entry errors can lead to overlapping absence periods.
  System 
  Configuration Issues: Sometimes, the configuration of the absence types or the way they are processed in the system can lead to overlaps being allowed or not being detected properly.
  
  
  Solution:
  
  Review Absence Records: Check the absence records for the employee in