How To Fix HRPAYDESV685 - Overlapping of absence times in data module Absence Times (DBFZ)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 685

• Message text: Overlapping of absence times in data module Absence Times (DBFZ)

What causes this issue?

In the <ZK>data module Absence Times (DBFZ)</>, absence times that
overlap are to be reported.

System Response

The notification is created with the status <ZK>With Errors</>.

How to fix this error?

A reason for the error can be that the payroll results of the payroll
period for which the notifications are created do not match the current
master data as retroactive accounting was performed in the subsequent
periods due to changed absences. The error then no longer occurs when
the notification is created for the payroll results of the subsequent
period.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV685 - Overlapping of absence times in data module Absence Times (DBFZ) ?

  The SAP error message HRPAYDESV685 indicates that there is an issue with overlapping absence times in the data module for Absence Times (DBFZ). This error typically arises when there are conflicting entries for an employee's absence periods, meaning that two or more absence records overlap in time.
  Cause:
  
  Overlapping Absences: The most common cause is that the absence records for an employee have been entered in such a way that they overlap. For example, if an employee has a sick leave from January 1 to January 5 and another absence from January 3 to January 7, this will trigger the error.
  Incorrect Data Entry: Manual data entry errors can lead to overlapping absence periods.
  System Configuration Issues: Sometimes, the configuration of the absence types or the way they are processed in the system can lead to overlaps being allowed or not being detected properly.
  
  Solution:
  
  Review Absence Records: Check the absence records for the employee in question. Look for any overlapping dates and correct them. This can be done through the relevant infotype (e.g., Infotype 2001 for Absences).
  Adjust Dates: If you find overlapping entries, adjust the dates of one or more of the absence records to ensure that they do not overlap.
  Use Reports: Utilize SAP reports to identify overlapping absence records. Reports can help in quickly identifying which employees have overlapping absences.
  Consult Documentation: Review the SAP documentation or help files related to absence management to ensure that you are following the correct procedures for entering absence data.
  Training: If data entry errors are frequent, consider providing additional training to staff responsible for entering absence data to minimize future occurrences.
  
  Related Information:
  
  Infotype 2001 (Absences): This is the infotype where absence records are maintained. You can view and edit records here.
  Absence Types: Different absence types may have specific rules regarding overlaps. Ensure that the configuration of these absence types is correct.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues or bugs related to absence processing.
  Authorization: Ensure that the user entering the absence data has the necessary authorizations to make changes to absence records.
  
  By following these steps, you should be able to resolve the HRPAYDESV685 error and prevent it from occurring in the future.