How To Fix HRPAYDESV687 - Employee subgroup for person group 102 is not encoded with indicator 1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 687

• Message text: Employee subgroup for person group 102 is not encoded with indicator 1

What causes this issue?

No <LS>Training</> data module (DBAS) is created although the employee
is assigned to the person group <LS>102</>.

System Response

The notification is created with the status <LS>With Errors</>.

How to fix this error?

Check the coding of the employee subgroup for the trainee in the view
<LS>V_503_C</> (Employee Subgroup Grouping f.
Activities/Employment/Training). The employee subgroup must be encoded
with the indicator <LS>1</> (Trainee/Apprentice) in the field Training
Status during the training period.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV687 - Employee subgroup for person group 102 is not encoded with indicator 1 ?

  The SAP error message HRPAYDESV687 indicates that there is an issue with the employee subgroup configuration for a specific person group in the Human Resources (HR) module. This error typically arises when the employee subgroup for a specific person group is not set up correctly in the system, particularly with respect to the indicator settings.
  Cause:
  
  Configuration Issue: The employee subgroup for the specified person group (in this case, person group 102) has not been configured with the required indicator (indicator 1). This could be due to missing or incorrect settings in the configuration of the employee subgroup.
  Master Data Error: The employee master data may have been incorrectly maintained, leading to a mismatch between the employee subgroup and the person group.
  Missing Entries: There may be missing entries in the relevant configuration tables that link employee subgroups to person groups.
  
  Solution:
  
  
  Check Configuration:
  
  Go to the SAP configuration (SPRO) and navigate to the relevant section for Personnel Administration.
  Check the settings for employee subgroups and ensure that the subgroup for person group 102 is correctly configured with indicator 1.
  If necessary, create or modify the employee subgroup settings to include the required indicator.
  
  
  
  Review Master Data:
  
  Check the employee master data for the affected employees to ensure that the employee subgroup is correctly assigned.
  If there are discrepancies, update the employee master data accordingly.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or configuration guides related to employee subgroups and person groups to ensure compliance with best practices.
  
  
  
  Testing:
  
  After making the necessary changes, perform a test to ensure that the error no longer occurs. This may involve running payroll or other HR processes that triggered the error.
  
  
  
  Seek Help from SAP Support:
  
  If the issue persists after checking the configuration and master data, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PA30 (Maintain HR Master Data) or SPRO (SAP Project Reference Object) to access the relevant configuration and data.
  Tables: Familiarize yourself with relevant tables such as T512A (Employee Subgroup) and T512W (Employee Group/Subgroup) to understand how the data is structured.
  Documentation: Refer to SAP Help Portal or community forums for additional insights and troubleshooting steps related to this error message.
  
  By following these steps, you should be able to resolve the HRPAYDESV687 error and ensure that the employee subgroup is correctly configured for the specified person group.