How To Fix HRPAYDESV632 - Select a reference date/time for the notice period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 632

• Message text: Select a reference date/time for the notice period

What causes this issue?

You have not selected a reference date for the notice period. The field
cannot be initial if the
<DS:DE.P01_SV_EL_IT_AVKUEAM>Dismissal/Termination Employment
Relationship On</> input field contains a date.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Select a reference date according to the <DS:DE.P01_SV_EL_IT_KF>Period
of Notice</> in the <LS>Electronic Data Exchange</> infotype (0700),
subtype <LS>DBKE</>.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV632 - Select a reference date/time for the notice period ?

  The SAP error message HRPAYDESV632, which states "Select a reference date/time for the notice period," typically occurs in the context of personnel administration or payroll processing within the SAP HR module. This error indicates that the system requires a specific reference date or time to calculate the notice period for an employee, but this information has not been provided.
  Cause:
  
  Missing Reference Date/Time: The most common cause of this error is that the user has not selected a reference date or time when trying to process a notice period for an employee.
  Configuration Issues: There may be configuration settings in the SAP system that are not set up correctly, leading to the requirement for a reference date not being met.
  Data Entry Errors: The user may have overlooked entering the necessary information in the relevant fields.
  
  Solution:
  
  Select a Reference Date/Time: When prompted by the error message, ensure that you select a valid reference date and time for the notice period. This could be the date of termination, the date of resignation, or any other relevant date that the system requires.
  Check Configuration: If the issue persists, check the configuration settings in the SAP system related to notice periods and ensure that all necessary parameters are correctly set up.
  Review Employee Data: Verify the employee's data to ensure that all relevant fields are filled out correctly, including employment status, termination date, and any other related information.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling notice periods and related configurations.
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  Related Information:
  
  SAP HR Module: This error is specific to the Human Resources module in SAP, which handles employee data, payroll, and related processes.
  Notice Period: The notice period is the time frame that an employee must give their employer before leaving the company, or vice versa. It is important for both planning and compliance with labor laws.
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP HR that may help in managing employee data and processing notices, such as PA30 (Maintain HR Master Data) or PA40 (Personnel Actions).
  
  By addressing the missing reference date/time and ensuring that all related configurations and data entries are correct, you should be able to resolve the HRPAYDESV632 error.