How To Fix HRPAYDESV631 - Select a time unit for the notice period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 631

• Message text: Select a time unit for the notice period

What causes this issue?

You have not selected a time unit for the notice period.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If the <DS:DE.P01_SV_EL_IT_KF>Period of Notice</> input field in the
<LS>Electronic Data Exchange</> infotype (0700), subtype <LS>DBKE</> is
filled, select the relevant time unit.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV631 - Select a time unit for the notice period ?

  The SAP error message HRPAYDESV631 ("Select a time unit for the notice period") typically occurs in the context of payroll processing or employee management within the SAP HR module. This error indicates that the system requires a specific time unit (such as days, weeks, or months) to be defined for the notice period of an employee, but it has not been provided.
  Cause:
  
  Missing Time Unit: The notice period for an employee is defined, but the time unit (e.g., days, weeks, months) is not specified.
  Configuration Issues: There may be issues in the configuration of the notice period settings in the SAP system.
  Data Entry Error: During data entry, the user may have overlooked selecting a time unit for the notice period.
  
  Solution:
  
  
  Check Employee Data:
  
  Navigate to the employee's master data (e.g., using transaction code PA30).
  Check the relevant infotype (usually Infotype 0000 - Actions or Infotype 0001 - Organizational Assignment) to ensure that the notice period is correctly defined with a time unit.
  
  
  
  Define Time Unit:
  
  If the notice period is defined but lacks a time unit, you need to select an appropriate time unit from the available options (days, weeks, months).
  Make sure to save the changes after selecting the time unit.
  
  
  
  Configuration Review:
  
  If the issue persists, review the configuration settings for notice periods in the SAP system. This may require access to the SPRO transaction (Customizing) to check the settings under Personnel Management > Personnel Administration > Customizing Procedures > Actions > Define Notice Periods.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help files for detailed guidance on how to manage notice periods and related settings.
  
  
  
  User Training:
  
  Ensure that users entering data are trained on the importance of selecting a time unit for notice periods to prevent this error in the future.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes related to employee actions and notice periods.
  SAP Notes: Check for any SAP Notes related to this error message for potential patches or updates that may address the issue.
  Support: If the problem cannot be resolved internally, consider reaching out to your SAP support team or consulting with an SAP HR expert.
  
  By following these steps, you should be able to resolve the HRPAYDESV631 error and ensure that the notice period is correctly defined for employees in the SAP system.