How To Fix HRPAYDESV626 - Enter the date of the written warning

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 626

• Message text: Enter the date of the written warning

What causes this issue?

You have not entered a date for the written warning even though you
entered <DS:DE.P01_SV_EL_IT_AVKUEALAM>Written Warning for Reason for
Notice</> in the <LS>Electronic Data Exchange</> infotype (0700),
subtype <LS>DBKE</>.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Enter the date of the written warning.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV626 - Enter the date of the written warning ?

  The SAP error message HRPAYDESV626, which states "Enter the date of the written warning," typically occurs in the context of personnel administration or payroll processing within the SAP HR module. This error indicates that a required field for entering a written warning date has not been filled out, which is necessary for processing employee records related to disciplinary actions.
  Cause:
  
  Missing Data: The date of the written warning has not been entered in the relevant infotype (usually Infotype 0001 or 0002).
  Configuration Issues: The system may be configured to require this information for certain processes, and if it is not provided, the error will be triggered.
  User Input Error: The user may have overlooked entering the date or may have entered it incorrectly.
  
  Solution:
  
  Enter the Date: Navigate to the relevant infotype (e.g., Infotype 0001 for Organizational Assignment or Infotype 0002 for Personal Data) and enter the date of the written warning in the appropriate field.
  Check Configuration: If you are an administrator, check the configuration settings in the SAP system to see if the requirement for the written warning date can be adjusted based on your organization's policies.
  User Training: Ensure that users are trained on the importance of entering all required fields when processing employee records to avoid similar errors in the future.
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes in SAP HR that pertain to employee disciplinary actions.
  SAP Notes: Check SAP Notes for any updates or patches related to this error message, as there may be specific fixes or recommendations provided by SAP.
  Documentation: Review SAP documentation or user manuals for guidance on handling personnel administration processes, including disciplinary actions.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant for further assistance.