How To Fix HRPAYDESV628 - No address data is maintained for the address number &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 628

• Message text: No address data is maintained for the address number &1

What causes this issue?

Address key &v1& is used to determine the alternative correspondence
address. However, no address data could be found for this address key.

System Response

The notification is created with status <ZK>With Errors.</>

How to fix this error?

Check the address data for address number &v1& in view V_T536V. If you
do not want an alternative correspondence address to be reported for
this company number, remove the address number in the <ZK>Alternative
Correspondence Address</> field of the personnel area of reporting for
this company number.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV628 - No address data is maintained for the address number &1 ?

  The SAP error message HRPAYDESV628 indicates that there is no address data maintained for a specific address number in the Human Resources (HR) module. This error typically arises when the system is trying to access or process information related to an employee or a personnel number, but it cannot find the corresponding address data.
  Cause:
  
  Missing Address Data: The most common cause is that the address data for the specified address number (represented by &1 in the error message) has not been entered or is incomplete in the system.
  Incorrect Address Number: The address number being referenced may be incorrect or may not exist in the database.
  Data Deletion: The address data might have been deleted or not properly maintained during data migration or updates.
  Configuration Issues: There may be configuration issues in the HR module that prevent the address data from being correctly linked to the personnel records.
  
  Solution:
  
  
  Check Address Data: 
  
  Go to the relevant transaction (e.g., PA30 - Maintain HR Master Data) and check if the address data for the personnel number or address number exists.
  If it does not exist, you will need to create or maintain the address data.
  
  
  
  Maintain Address:
  
  If the address data is missing, you can enter the required address information by navigating to the address maintenance screen and filling in the necessary fields.
  
  
  
  Verify Personnel Number:
  
  Ensure that the personnel number or address number being referenced is correct. You can do this by checking the employee's master data.
  
  
  
  Data Consistency Check:
  
  Run consistency checks in the HR module to identify any discrepancies in the data that may be causing the issue.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help files related to HR address management for additional guidance on maintaining address data.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA20 (Display HR Master Data), and PA40 (Personnel Actions) for managing employee data.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  HR Configuration: Understanding the configuration settings in the HR module can help prevent similar issues in the future.
  
  By following these steps, you should be able to resolve the HRPAYDESV628 error and ensure that the necessary address data is maintained in the system.