How To Fix HRPAYDESV627 - Fax number &1 is too long for the notification

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 627

• Message text: Fax number &1 is too long for the notification

What causes this issue?

The fax number &v1& is too long for the data record for the company data
maintenance. The fax number cannot exceed 20 characters.

System Response

This is a warning. The notification is generated and can be submitted if
no other errors occur.

How to fix this error?

Check the fax number for the administrator &v2&.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV627 - Fax number &1 is too long for the notification ?

  The SAP error message HRPAYDESV627 indicates that the fax number provided in the system is too long for the notification process. This error typically arises in the context of HR (Human Resources) payroll processes, where notifications may be sent out via fax.
  Cause:
  The error is caused by the fax number exceeding the maximum length allowed by the system. Each field in SAP has a defined length, and if the input exceeds this length, the system will throw an error.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Fax Number Length: Verify the length of the fax number you are trying to input. The standard length for fax numbers in SAP is usually limited to a certain number of characters (often 20 or 30 characters, depending on the configuration).
  
  
  Trim the Fax Number: If the fax number exceeds the allowed length, you will need to shorten it. This may involve removing unnecessary characters, such as country codes or additional formatting symbols.
  
  
  Update the Master Data: If the fax number is stored in a master data record (e.g., employee master data), navigate to the relevant transaction (such as PA30 for infotype maintenance) and update the fax number to ensure it complies with the length restrictions.
  
  
  Check Configuration Settings: If you frequently encounter this issue, it may be worth checking the configuration settings in the SAP system to see if the maximum length for fax numbers can be adjusted. This typically requires access to the SAP customizing settings (transaction SPRO).
  
  
  Consult Documentation: Review SAP documentation or notes related to the specific error message for any additional guidance or updates that may be relevant.
  
  
  Testing: After making the necessary changes, test the process again to ensure that the error no longer occurs.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and PA40 (Personnel Actions) for managing employee data.
  User Roles: Ensure that you have the appropriate permissions to make changes to employee master data or configuration settings.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HR modules.