How To Fix HRPAYDESV623 - Select how the dismissal was communicated

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 623

• Message text: Select how the dismissal was communicated

What causes this issue?

You have not selected an entry. The field cannot be initial. The
dismissal/termination was initiated by the employer.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If the input field <DS:DE.P01_SV_EL_IT_AVKUEDU>Dismissal/Notice
Employment Relationship By</> contains the value <LS>1 = Employer</> in
the infotype <LS>Electronic Data Exchange</> (0700), subtype <LS>DBKE
</>, select how the termination was communicated.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV623 - Select how the dismissal was communicated ?

  The SAP error message HRPAYDESV623, which states "Select how the dismissal was communicated," typically occurs in the context of employee management and payroll processing within the SAP Human Capital Management (HCM) module. This error is related to the dismissal or termination of an employee and indicates that a required field regarding the method of communication for the dismissal has not been filled out.
  Cause:
  The error arises when the system expects the user to specify how the dismissal was communicated (e.g., verbally, in writing, etc.), but this information has not been provided. This is often a mandatory field in the employee's termination data that must be completed before proceeding with the payroll or personnel actions.
  Solution:
  To resolve this error, follow these steps:
  
  
  Access the Employee's Data: Navigate to the employee's personnel file in the SAP system.
  
  
  Go to the Dismissal Section: Locate the section where you can enter dismissal or termination details.
  
  
  Select Communication Method: Look for the field that asks for the method of communication regarding the dismissal. This may be labeled as "Dismissal Communication Method" or something similar.
  
  
  Choose an Option: Select the appropriate option from the dropdown menu that indicates how the dismissal was communicated (e.g., "Verbal," "Written," "Email," etc.).
  
  
  Save Changes: After selecting the appropriate communication method, save the changes to the employee's record.
  
  
  Retry the Process: Once the required field is filled, attempt to process the payroll or personnel action again.
  
  
  Related Information:
  
  
  Configuration Settings: If you are an administrator or HR personnel, ensure that the configuration settings in the SAP system are correctly set up to require this information. This may involve checking the relevant infotypes (e.g., Infotype 0000 for Actions) and ensuring that the field is marked as mandatory.
  
  
  User Training: Ensure that users who handle employee dismissals are trained on the importance of filling out all required fields in the SAP system to avoid similar errors in the future.
  
  
  Documentation: Refer to SAP documentation or user manuals for more detailed information on handling employee dismissals and the specific infotypes involved.
  
  
  Support: If the issue persists or if you encounter additional errors, consider reaching out to your SAP support team or consulting with an SAP HCM expert for further assistance.
  
  
  By following these steps, you should be able to resolve the HRPAYDESV623 error and successfully process the dismissal of the employee in the SAP system.