How To Fix HRPAYDESV621 - Specify whether this is a dismissal for operational reasons

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 621

• Message text: Specify whether this is a dismissal for operational reasons

What causes this issue?

You have not selected an entry. The field cannot be initial.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Select whether there is a dismissal due to operational reasons if the
input field <DS:DE.P01_SV_EL_IT_AVKUEDU>Dismissal/Notice Employment
Relationship By</> in the infotype <LS>Electronic Data Exchange</>
(0700), subtype <LS>DBKE</>, contains one of the following values:
<LS>1 = Employer</>
<LS>3 = Employee. The employer would have otherwise terminated the
relationship at that point in time</>.
<LS>5 = Termination contract. The employer would have otherwise
terminated the relationship at that point in time</>.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV621 - Specify whether this is a dismissal for operational reasons ?

  The SAP error message HRPAYDESV621 typically occurs in the context of personnel administration and payroll processing, particularly when dealing with employee dismissals or terminations. This error indicates that the system requires clarification on whether the dismissal is for operational reasons.
  Cause:
  The error arises when an employee's termination is being processed, and the system needs to know if the dismissal is due to operational reasons (e.g., redundancy, restructuring) or for other reasons (e.g., misconduct, voluntary resignation). The absence of this specification can lead to issues in payroll calculations, reporting, and compliance with labor laws.
  Solution:
  To resolve the HRPAYDESV621 error, follow these steps:
  
  
  Access the Employee's Record: Go to the employee's personnel file in the SAP system.
  
  
  Navigate to Termination Details: Locate the section where termination or dismissal details are entered.
  
  
  Specify Dismissal Reason: Ensure that you specify whether the dismissal is for operational reasons. This may involve selecting the appropriate reason code from a dropdown menu or entering a specific code that indicates operational dismissal.
  
  
  Save Changes: After entering the necessary information, save the changes to the employee's record.
  
  
  Reprocess Payroll: If the error occurred during payroll processing, you may need to re-run the payroll calculation for the affected period after making the necessary updates.
  
  
  Related Information:
  
  Documentation: Refer to SAP HR documentation for detailed guidance on handling employee terminations and the specific fields required for processing dismissals.
  Configuration: Ensure that the reason codes for dismissals are correctly configured in the system. This may involve working with your SAP HR administrator or consultant.
  Legal Compliance: Be aware of local labor laws regarding dismissals, as they may require specific documentation or processes to be followed.
  Training: If this error is common in your organization, consider providing training for HR personnel on how to properly enter termination details in SAP.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant for further assistance.