How To Fix HRPAYDESV620 - Specify whether the notice/dismissal was communicated in writing

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 620

• Message text: Specify whether the notice/dismissal was communicated in writing

What causes this issue?

You have not selected an entry. The field cannot be initial. The
dismissal/termination was initiated by the employer.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If the <DS:DE.P01_SV_EL_IT_AVKUEDU>Dismissal/Notice Employment
Relationship By</> input field has the value <LS>1 = Employer</> in the
<LS>Electronic Data Exchange</> infotype (0700), subtype <LS>DBKE</>,
select whether the dismissal/termination was issued in writing.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV620 - Specify whether the notice/dismissal was communicated in writing ?

  The SAP error message HRPAYDESV620 typically occurs in the context of the HR module, particularly when dealing with employee terminations or dismissals. This error indicates that the system requires confirmation on whether the notice or dismissal was communicated in writing.
  Cause:
  The error arises when processing a termination or dismissal action in the SAP system, and the required field indicating whether the notice was communicated in writing is not filled out. This is often a mandatory field in the termination process to ensure compliance with legal and organizational policies regarding employee dismissals.
  Solution:
  To resolve the HRPAYDESV620 error, follow these steps:
  
  
  Access the Termination/Dismissal Screen: Navigate to the relevant transaction in SAP where you are processing the employee's termination.
  
  
  Locate the Required Field: Look for the field that asks whether the notice or dismissal was communicated in writing. This may be labeled as "Written Notice" or something similar.
  
  
  Fill in the Field: Select the appropriate option (usually "Yes" or "No") to indicate whether the notice was communicated in writing.
  
  
  Save the Changes: After filling in the required information, save your changes and attempt to process the termination again.
  
  
  Check for Additional Requirements: If the error persists, ensure that all other mandatory fields are filled out correctly, as there may be additional requirements based on your organization's configuration.
  
  
  Related Information:
  
  Legal Compliance: Many jurisdictions require that dismissals be documented in writing to protect both the employer and employee. This is often a part of labor laws and regulations.
  SAP Configuration: The requirement for this field may be configured in the SAP system based on your organization's policies. If you believe this requirement is unnecessary, you may need to consult with your SAP HR module administrator or a consultant to adjust the configuration.
  Documentation: Ensure that you have the necessary documentation related to the termination process, as this may be required for audits or legal purposes.
  
  If you continue to experience issues or if the error message does not resolve after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP documentation for further troubleshooting.