How To Fix HRPAYDESV618 - Select a valid year for the last payroll

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 618

• Message text: Select a valid year for the last payroll

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV618 - Select a valid year for the last payroll ?

  The SAP error message HRPAYDESV618, which states "Select a valid year for the last payroll," typically occurs in the context of payroll processing within the SAP Human Capital Management (HCM) module. This error indicates that the system is unable to find a valid payroll year for the last payroll run, which can prevent further processing of payroll-related tasks.
  Causes:
  
  Invalid Year Selection: The year selected for the payroll run may not correspond to any existing payroll data in the system.
  Payroll Period Configuration: The payroll periods may not be correctly configured for the selected year, leading to discrepancies.
  Data Deletion or Archiving: Payroll data for the selected year may have been deleted or archived, making it unavailable for processing.
  Incorrect Payroll Control Record: The payroll control record may not be set up correctly for the selected year, which can lead to issues in identifying the last payroll run.
  Authorization Issues: The user may not have the necessary authorizations to access payroll data for the selected year.
  
  Solutions:
  
  Check Year Selection: Ensure that the year selected for the payroll run is valid and corresponds to an existing payroll period in the system.
  Review Payroll Periods: Verify the configuration of payroll periods in the system to ensure they are set up correctly for the selected year.
  Check Payroll Control Record: Review the payroll control record to ensure it is correctly configured for the year in question. This includes checking the status of the payroll run and ensuring it is not locked or closed.
  Data Availability: Confirm that the payroll data for the selected year has not been deleted or archived. If it has, you may need to restore it or adjust your selection.
  User Authorizations: Ensure that the user attempting to run the payroll has the necessary authorizations to access the payroll data for the selected year.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA03 (Maintain Payroll Control Record), PA30 (Maintain HR Master Data), and PC00_MXX_CALC (Payroll Calculation) to troubleshoot and resolve issues.
  SAP Notes: Check SAP Notes and Knowledge Base Articles for any known issues or patches related to this error message.
  Documentation: Review SAP documentation related to payroll processing and configuration to ensure that all settings are correct.
  
  If the issue persists after checking the above points, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HCM for further assistance.