How To Fix HRPAYDESV616 - Date of last payroll lies after end of employment relationship

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 616

• Message text: Date of last payroll lies after end of employment relationship

What causes this issue?

The date entered is after the <DS:DE.P01_SV_EL_IT_AVEND>End of
Employment Relationship</>.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Select a valid date that is on or before the date of the
<DS:DE.P01_SV_EL_IT_AVEND>End of Employment Relationship</> (infotype:
<LS>Electronic Data Exchange</> (0700), subtype <LS>DBKE</>).

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV616 - Date of last payroll lies after end of employment relationship ?

  The SAP error message HRPAYDESV616 indicates that there is a discrepancy between the date of the last payroll run and the end date of the employee's employment relationship. This error typically arises in the context of payroll processing in SAP HR (Human Resources) when the system detects that the last payroll date is later than the employee's termination date.
  Cause:
  
  Incorrect Payroll Data: The last payroll date may have been incorrectly entered or processed after the employee's termination date.
  Termination Date Misconfiguration: The employee's termination date may not have been set correctly in the system.
  Payroll Processing Errors: There may have been an error in the payroll processing that caused the last payroll to be scheduled after the termination date.
  Delays in Payroll Runs: If payroll runs are delayed or not executed in a timely manner, it can lead to this error.
  
  Solution:
  
  Verify Employment Status: Check the employee's employment status and ensure that the termination date is correctly set in the system.
  Review Payroll Data: Look at the payroll data for the employee to confirm the last payroll date and ensure it aligns with the termination date.
  Adjust Payroll Dates: If the last payroll date is incorrect, you may need to adjust it to ensure it does not exceed the termination date.
  Reprocess Payroll: If necessary, reprocess the payroll for the employee to correct any discrepancies.
  Consult with HR/Payroll Team: If you are unsure about the changes, consult with your HR or payroll team to ensure compliance with company policies and legal requirements.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message.
  Documentation: Review SAP HR documentation for guidelines on handling employee terminations and payroll processing.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and PC00_MXX_CALC (Payroll Processing) to manage employee records and payroll runs effectively.
  Testing: After making changes, conduct tests to ensure that the payroll runs correctly and that the error does not reoccur.
  
  By addressing the underlying issues causing the error, you can resolve the HRPAYDESV616 message and ensure accurate payroll processing for terminated employees.