How To Fix HRPAYDESV612 - Entry is not permitted; employment relationship is not fixed-term

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 612

• Message text: Entry is not permitted; employment relationship is not fixed-term

What causes this issue?

You tried to enter a date.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If the field <DS:DE.P01_SV_EL_IT_AVBFR>Fixed-Term Employment/Work
Relationship</> has the value <LS>N = No</> in the <LS>Electronic Data
Exchange</> infotype (0700) subtype <LS>DBKE</>, the field has to be
initial.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV612 - Entry is not permitted; employment relationship is not fixed-term ?

  The SAP error message HRPAYDESV612, which states "Entry is not permitted; employment relationship is not fixed-term," typically occurs in the context of payroll or personnel administration when trying to perform an action that is only applicable to fixed-term employment relationships. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Employment Type: The error indicates that the action you are trying to perform is restricted to employees with a fixed-term contract. If the employee's contract is permanent or indefinite, the system will not allow the entry.
  Configuration Settings: The system may be configured to restrict certain actions based on the type of employment relationship.
  Data Entry Error: There may be an attempt to enter data that is not valid for the employee's current status.
  
  Solution:
  
  Check Employment Status: Verify the employment status of the employee in question. If the employee is indeed on a permanent contract, ensure that you are not trying to apply fixed-term specific actions.
  Adjust Action: If the action you are trying to perform is not applicable to permanent employees, consider whether you need to perform a different action that is appropriate for their employment type.
  Review Configuration: If you believe the action should be allowed, review the configuration settings in the SAP system to ensure that the rules governing fixed-term and permanent employment relationships are set up correctly.
  Consult Documentation: Refer to SAP HR documentation or your organization's HR policies to understand the limitations and requirements for fixed-term versus permanent employees.
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or a consultant who specializes in SAP HR modules for further assistance.
  
  Related Information:
  
  SAP HR Module: This error is related to the Human Resources (HR) module in SAP, specifically in the areas of personnel administration and payroll.
  Employee Master Data: Review the employee master data (infotypes) to ensure that all relevant information is correctly entered and reflects the current employment status.
  Infotypes: Common infotypes that may be relevant include Infotype 0000 (Actions), Infotype 0001 (Organizational Assignment), and Infotype 0002 (Personal Data).
  Testing in Development: If you are making changes to configuration or testing new processes, consider doing so in a development or test environment before applying changes in production.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.