How To Fix HRPAYDESV611 - Enter a date; employment relationship is fixed-term

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 611

• Message text: Enter a date; employment relationship is fixed-term

What causes this issue?

You have not entered a valid date.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If the field <DS:DE.P01_SV_EL_IT_AVBFR>Fixed-Term Employment/Work
Relationship</> has the value <LS>J = Yes</> in the <LS>Electronic Data
Exchange</> infotype (0700) subtype <LS>DBKE</>, you must enter a valid
date.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV611 - Enter a date; employment relationship is fixed-term ?

  The SAP error message HRPAYDESV611 typically occurs in the context of Human Resources (HR) and Payroll processing when dealing with fixed-term employment relationships. This error indicates that a date must be entered for a specific action or transaction related to an employee who is on a fixed-term contract.
  Cause:
  
  Missing Date Entry: The most common cause of this error is that a required date field has not been filled in. This could be a start date, end date, or any other relevant date that is necessary for processing the employee's data.
  Fixed-Term Employment: The employee's status as a fixed-term employee means that certain date-related fields are mandatory to ensure compliance with contract terms and payroll calculations.
  Configuration Issues: There may be configuration settings in the SAP system that require specific date entries for fixed-term employees.
  
  Solution:
  
  
  Enter Required Dates: Check the transaction or screen where the error occurred and ensure that all required date fields are filled in. This may include:
  
  Start date of the employment
  End date of the employment
  Any other relevant dates related to the employee's contract or payroll processing.
  
  
  
  Review Employee Data: Go to the employee's master data (PA30) and verify that all necessary information is correctly entered, especially the employment relationship details.
  
  
  Check Configuration: If the issue persists, consult with your SAP HR configuration team to ensure that the system settings for fixed-term employment are correctly configured. This may involve checking the infotypes related to employment status and ensuring that the required fields are set up properly.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling fixed-term employment relationships and the required data fields.
  
  
  Testing: After making the necessary changes, perform a test run to ensure that the error does not reoccur.
  
  
  Related Information:
  
  
  Infotypes: In SAP HR, infotypes are used to store employee data. For fixed-term employees, relevant infotypes may include:
  
  Infotype 0000 (Actions)
  Infotype 0001 (Organizational Assignment)
  Infotype 0002 (Personal Data)
  Infotype 0006 (Addresses)
  Infotype 0016 (Contract Elements)
  
  
  
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that address known issues.
  
  
  User Roles: Ensure that the user entering the data has the appropriate permissions to modify employee records, as restrictions may lead to incomplete data entry.
  
  
  By following these steps, you should be able to resolve the HRPAYDESV611 error and ensure that the employee's fixed-term employment details are correctly processed in the SAP system.