How To Fix HRPAYDESV563 - The field for the average working time comparison must not be empty

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 563

• Message text: The field for the average working time comparison must not be empty

What causes this issue?

If the field <zk>Reason for Change of Regular Weekly Working Hours
(AZAEGR)</> is filled, the field <zk>Working Time Comparison (of a
Comparable Full-Time Employee in Hours Per Week) (AZVG)</> in the data
module <zk>Additional Data (DBZD)</> must not be empty.

System Response

The notification is created in the status <zk>With Errors</>.

How to fix this error?

The value for comparing the working hours is determined by the BAdI
<ZK>BADI_HRPAYDE_EL_AZVERGLEICH</>. In the standard SAP system, the BAdI
determines the comparable working hours using the pay scale table T510I.
For the pay scale your employee is assigned to in the "Basic Pay"
infotype (0008), check whether the weekly working time has been entered
in the view V_T510I.
If you have performed a user-defined implementation of the BAdI, check
that the output of your BAdI implementation is correct.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV563 - The field for the average working time comparison must not be empty ?

  The SAP error message HRPAYDESV563 indicates that there is an issue with the average working time comparison field in the payroll processing for HR (Human Resources) modules. This error typically arises when the system expects a value in the field that is used to compare average working times, but it is found to be empty or not populated.
  Cause:
  
  Missing Data: The most common cause of this error is that the field for average working time comparison has not been filled in the employee's master data or in the payroll configuration.
  Incorrect Configuration: There may be an issue with the configuration settings in the payroll schema or the specific payroll driver being used.
  Data Entry Errors: During data entry, the field may have been overlooked or incorrectly entered, leading to it being empty.
  
  Solution:
  
  
  Check Employee Master Data: 
  
  Go to the employee's master data (infotype 0000, 0001, or relevant infotypes) and ensure that the average working time comparison field is populated correctly.
  If the employee is part-time or has a specific working time arrangement, ensure that this is reflected in the data.
  
  
  
  Review Payroll Configuration:
  
  Check the payroll schema and ensure that the average working time comparison field is correctly configured.
  Make sure that the relevant rules and operations in the payroll schema are set up to handle this field appropriately.
  
  
  
  Data Entry Validation:
  
  Ensure that all relevant data entry forms and processes are validated to prevent empty fields from being saved.
  Implement checks or validations in the data entry process to ensure that this field is not left empty.
  
  
  
  Testing:
  
  After making the necessary changes, run a test payroll to ensure that the error does not reoccur.
  Monitor the payroll run for any other related errors that may arise.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes that may contain the average working time data, such as Infotype 0007 (Planned Working Time) and Infotype 0008 (Basic Pay).
  Documentation: Refer to SAP documentation or help files for detailed information on payroll processing and configuration.
  SAP Notes: Check for any SAP Notes related to this error message for additional guidance or patches that may address the issue.
  Support: If the issue persists, consider reaching out to SAP support or your internal SAP HR team for further assistance.
  
  By following these steps, you should be able to resolve the HRPAYDESV563 error and ensure that the payroll processing runs smoothly.