How To Fix HRPAYDESV561 - Missing employer's allowance for voluntary or private CI

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 561

• Message text: Missing employer's allowance for voluntary or private CI

What causes this issue?

If the PI key of the contribution group key has the value 0 or 9, you
must report an employer's allowance for voluntary care insurance or for
private care insurance in the <zk>data module Additional Data (DBZD)</>.

System Response

The notification is created with the status <zk>With Errors</>.

How to fix this error?

Check the payroll for the employee.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV561 - Missing employer's allowance for voluntary or private CI ?

  The SAP error message HRPAYDESV561, which indicates "Missing employer's allowance for voluntary or private CI," typically arises in the context of payroll processing within the SAP HR module. This error suggests that there is a missing configuration or data related to the employer's allowance for voluntary or private critical illness (CI) insurance.
  Cause:
  
  Missing Configuration: The employer's allowance for voluntary or private CI may not be configured in the system. This could be due to missing entries in the relevant payroll schema or absence of necessary infotypes.
  Incorrect Infotype Data: The employee's infotype data (such as IT0014 - Recurring Payments/Deductions or IT0015 - Additional Payments) may not have the required entries for the employer's allowance.
  Payroll Schema Issues: The payroll schema may not be set up to handle the specific allowances for voluntary or private CI, leading to the error during payroll processing.
  Data Entry Errors: There may be errors in the data entry for the employee's benefits or allowances, leading to discrepancies.
  
  Solution:
  
  
  Check Configuration:
  
  Ensure that the employer's allowance for voluntary or private CI is properly configured in the system. This may involve checking the relevant payroll settings and ensuring that the necessary wage types are defined.
  Review the payroll schema to ensure that it includes the logic for processing the employer's allowance.
  
  
  
  Review Employee Infotypes:
  
  Check the employee's infotype records (especially IT0014 and IT0015) to ensure that the employer's allowance is correctly entered.
  If the allowance is missing, add the necessary entries for the employee.
  
  
  
  Consult Payroll Documentation:
  
  Refer to the SAP documentation or your organization's payroll guidelines to understand how the employer's allowance for voluntary or private CI should be set up and processed.
  
  
  
  Testing:
  
  After making the necessary changes, run a test payroll to ensure that the error is resolved and that the employer's allowance is being processed correctly.
  
  
  
  Seek Help from SAP Support:
  
  If the issue persists after checking configurations and infotypes, consider reaching out to SAP support or your internal SAP HR team for further assistance.
  
  
  
  Related Information:
  
  Wage Types: Familiarize yourself with the wage types related to employer allowances and how they are configured in the SAP system.
  Payroll Processing: Understanding the payroll processing cycle in SAP can help identify where the error might be occurring.
  Documentation: Keep documentation of any changes made to configurations or infotypes for future reference and troubleshooting.
  
  By following these steps, you should be able to identify and resolve the HRPAYDESV561 error in your SAP system.