How To Fix HRPAYDESV263 - The case number of employer has not yet been converted

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDESV - Error Messages Germany Payroll, Social Insurance

• Message number: 263

• Message text: The case number of employer has not yet been converted

What causes this issue?

For the case number of the employer (field AZVU), the allowed values for
notifications from the paying office to the health insurance fund have
been restricted in accordance with the specifications from the social
insurance umbrella associations. Therefore, the Support Package with the
end of year legal changes has provided a change that, for the
notification creation for the period 01/2013, deregisters all regular
pension payments with an employer case number that does not contain only
letters without umlauts, digits, spaces, periods, hyphens, and slashes
as of December 31, 2012 and registers them with a permitted employer
case number as of January 1, 2013.
However, this has not taken place in your system; it is possible that
you only implemented the Support Package with the end of year legal
changes after the notification creation for the period 01/2013.

System Response

The notifications are created with the status <zh>With Errors</> and you
cannot send them.

How to fix this error?

Run the report RPCZOVD0 again. In the parameter <zh>Recalculation From
Date</>, enter January 1, 2013.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDESV263 - The case number of employer has not yet been converted ?

  The SAP error message HRPAYDESV263, which states "The case number of employer has not yet been converted," typically occurs in the context of payroll processing or when dealing with employee data in the SAP Human Capital Management (HCM) module. This error indicates that there is an issue with the conversion of case numbers related to employer data, which may be necessary for payroll processing or reporting.
  Cause:
  
  Data Migration Issues: If you are migrating data from a legacy system to SAP, the case numbers may not have been properly converted or mapped.
  Incomplete Configuration: The system may not be fully configured to handle the specific employer case numbers, especially if there are customizations or specific requirements for your organization.
  Missing Data: The required data for the employer case number may be missing or not yet entered in the system.
  Integration Issues: If there are integrations with other systems (e.g., third-party payroll systems), there may be discrepancies in the data being transferred.
  
  Solution:
  
  Check Data Migration: If this error occurred after a data migration, verify that all necessary data, including employer case numbers, has been correctly migrated and converted.
  Review Configuration: Ensure that the configuration settings for employer case numbers in the SAP system are correctly set up. This may involve checking the relevant infotypes and settings in the HCM module.
  Enter Missing Data: If the case number is missing, enter the required data in the appropriate infotype (e.g., infotype 0001 for organizational assignment).
  Consult Documentation: Review SAP documentation or notes related to this error message for any specific instructions or patches that may address the issue.
  Contact SAP Support: If the issue persists, consider reaching out to SAP support for assistance. They may provide insights or solutions based on the specific configuration and version of your SAP system.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message. SAP Notes often contain fixes, workarounds, or additional information about known issues.
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP HCM, such as PA30 (Maintain HR Master Data) or PA40 (Personnel Actions), to help you navigate and resolve the issue.
  Testing: After making changes, conduct thorough testing to ensure that the issue is resolved and that payroll processing can proceed without further errors.
  
  By following these steps, you should be able to identify the root cause of the error and implement a solution to resolve it.