How To Fix HRPAYDEST505 - Incorrect tax ID - one digit occurs more than three times (&1)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEST - Message Class: Taxes Germany

• Message number: 505

• Message text: Incorrect tax ID - one digit occurs more than three times (&1)

What causes this issue?

Incorrect tax ID ? at least two digits appear more than once.
The identification number (ID No.) consists of a sequence of eleven
digits, where the eleventh digit is a check digit. When you look at the
ID No. without the check digit, one of the ten digits always appears
twice (obligatory digit repeat). The remaining eight digits each occur
once. The first digit of the ID No. is never 0. For organizational
reasons, the digits 1, 2, and 3 are also not assigned to the first
position of the ID No. for a transitional period of at least 3 years.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

<ZH>Change on 01/01/15:</>
The digits 1, 2, and 3 are also permitted in the first position of the
tax ID.
<ZH>Change on 01/01/16:</>
Only one of the digits may appear two or three times.

System Response

It is not possible to enter or process the invalid tax ID.

How to fix this error?

Enter a valid tax ID.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEST505 - Incorrect tax ID - one digit occurs more than three times (&1) ?

  The SAP error message HRPAYDEST505 indicates that there is an issue with the tax ID being used in the payroll process. Specifically, it points out that one digit in the tax ID occurs more than three times, which is not allowed according to the validation rules set in the system.
  Cause:
  The error is typically caused by:
  
  Incorrect Tax ID Format: The tax ID entered may have been incorrectly formatted or contains invalid characters.
  Data Entry Error: There may have been a mistake during data entry, leading to a digit being repeated more than three times.
  System Configuration: The validation rules for tax IDs may be too strict or incorrectly configured in the system.
  
  Solution:
  To resolve the HRPAYDEST505 error, you can take the following steps:
  
  
  Check the Tax ID: Review the tax ID that is causing the error. Ensure that it adheres to the required format and does not have any digits repeated more than three times.
  
  
  Correct the Tax ID: If you find that the tax ID is incorrect, update it with the correct value. Make sure to follow the specific format required by your local tax authority.
  
  
  Validate Data Entry: Ensure that the data entry process is being followed correctly. Implement checks to prevent similar errors in the future.
  
  
  Consult Documentation: Refer to the SAP documentation or your organization's guidelines regarding tax ID formats and requirements.
  
  
  System Configuration: If the issue persists, consult with your SAP administrator or technical team to review the configuration settings related to tax ID validation. They may need to adjust the validation rules if they are too restrictive.
  
  
  Testing: After making corrections, test the payroll process again to ensure that the error has been resolved.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or solutions related to this error message.
  User Guides: Refer to user manuals or guides specific to your SAP HR module for more detailed instructions on handling tax IDs.
  Support: If you are unable to resolve the issue, consider reaching out to SAP support or your internal IT support team for assistance.
  
  By following these steps, you should be able to identify and correct the issue causing the HRPAYDEST505 error in your SAP system.