How To Fix HRPAYDEST504 - Incorrect tax ID - no digit appears twice or three times (&1)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEST - Message Class: Taxes Germany

• Message number: 504

• Message text: Incorrect tax ID - no digit appears twice or three times (&1)

What causes this issue?

Incorrect tax ID ? at least two digits appear more than once.
The identification number (ID No.) consists of a sequence of eleven
digits, where the eleventh digit is a check digit. When you look at the
ID No. without the check digit, one of the ten digits always appears
twice (obligatory digit repeat). The remaining eight digits each occur
once. The first digit of the ID No. is never 0. For organizational
reasons, the digits 1, 2, and 3 are also not assigned to the first
position of the ID No. for a transitional period of at least 3 years.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

<ZH>Change on 01/01/15:</>
The digits 1, 2, and 3 are also permitted in the first position of the
tax ID.
<ZH>Change on 01/01/16:</>
Only one of the digits may appear two or three times.

System Response

How to fix this error?

Enter a valid tax ID.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEST504 - Incorrect tax ID - no digit appears twice or three times (&1) ?

  The SAP error message HRPAYDEST504 indicates that there is an issue with the tax identification number (TIN) being used in the payroll process. Specifically, the error suggests that the TIN does not meet the required format, where no digit appears twice or three times consecutively. This is a validation check to ensure that the TIN is valid and conforms to the expected structure.
  Cause:
  
  Invalid Tax ID Format: The tax ID provided may contain digits that repeat consecutively more than once, which is not allowed.
  Data Entry Error: There may have been a typographical error when entering the tax ID.
  System Configuration: The system may have specific validation rules that are not aligned with the tax ID format being used.
  
  Solution:
  
  Check the Tax ID: Review the tax ID for any consecutive repeating digits. For example, a tax ID like "111234567" would trigger this error because the digit '1' appears three times consecutively.
  Correct the Tax ID: If you find any repeating digits, correct the tax ID to ensure that no digit appears more than once or twice consecutively.
  Consult Documentation: Refer to the relevant documentation or guidelines for the correct format of tax IDs in your region or for your specific payroll requirements.
  System Configuration: If the tax ID is correct but still triggers the error, check with your SAP administrator or technical team to see if there are any configuration settings that need to be adjusted.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any updates or patches related to this error message. Sometimes, there may be known issues or fixes provided by SAP.
  User Manual: Refer to the user manual or help documentation for the payroll module you are using, as it may provide additional insights into valid tax ID formats.
  Support: If the issue persists after checking the tax ID and making corrections, consider reaching out to SAP support for further assistance.
  
  By following these steps, you should be able to resolve the HRPAYDEST504 error and ensure that the tax ID is valid for payroll processing.