How To Fix HRPAYDEST503 - Wrong tax ID; at least two digits occur several times (&1)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEST - Message Class: Taxes Germany

• Message number: 503

• Message text: Wrong tax ID; at least two digits occur several times (&1)

What causes this issue?

Incorrect tax ID - at least two digits occur more than once.
The identification number (ID number) consists of a sequence of eleven
digits and the eleventh place is a check digit. If you consider this ID
number without the check digit, then one of the ten digits will always
be repeated (mandatory repetition of digits). The other eight digits
each occur only once. The first place of the ID number is never filled
with the number 0. For organizational reasons, the numbers 1, 2, and 3
will also not be assigned to the first place for a transitional period
of at least three years.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEST503 - Wrong tax ID; at least two digits occur several times (&1) ?

  The SAP error message HRPAYDEST503 indicates that there is an issue with the tax identification number (Tax ID) in the payroll or personnel data. Specifically, the error suggests that at least two digits in the Tax ID are repeated multiple times, which is not allowed according to the validation rules set in the system.
  Cause:
  
  Duplicate Digits: The Tax ID entered contains at least two digits that appear more than once. For example, if the Tax ID is "1234561234", the digit "1" and "2" appear multiple times.
  Data Entry Error: The Tax ID may have been incorrectly entered by the user, leading to the duplication of digits.
  System Configuration: There may be specific validation rules configured in the SAP system that enforce unique digit occurrences in the Tax ID.
  
  Solution:
  
  Review the Tax ID: Check the Tax ID entered in the system for any duplicate digits. Ensure that it adheres to the required format and does not contain repeating digits.
  Correct the Entry: If duplicates are found, correct the Tax ID by removing or replacing the repeated digits with valid ones.
  Consult Documentation: Refer to the SAP documentation or guidelines for the correct format of Tax IDs in your region, as requirements may vary.
  Validation Rules: If necessary, consult with your SAP administrator or technical team to review the validation rules in place for Tax IDs. They may need to adjust the rules if they are too restrictive or not aligned with local regulations.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional context on Tax ID validation.
  User Training: Ensure that users entering Tax IDs are trained on the correct format and validation rules to prevent future occurrences of this error.
  Testing: After making corrections, test the payroll or personnel data processing to ensure that the error does not recur.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support for further assistance.