How To Fix HRPAYDEPBSZV325 - Totals records for & & & already exist

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEPBSZV - PS: Notification Program - Supplementary Pension Institutes

• Message number: 325

• Message text: Totals records for & & & already exist

What causes this issue?

For run ID &v1&, investment type &v2&, and investment institution &v3&,
totals records already exist for period &v4&.
The totals records have not yet been transferred on an SPF data medium.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

Since the current run is not a repetition run, the totals records are
not overwritten.
The contributions determined in the current run for investment type &v2&
and investment institution &v3& are not taken into account.

How to fix this error?

To overwrite the existing totals records, start the report as a
repetition run.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEPBSZV325 - Totals records for & & & already exist ?

  The SAP error message HRPAYDEPBSZV325 indicates that there are already existing total records for the specified payroll period in the payroll results. This typically occurs during the payroll processing when the system attempts to create or update total records that already exist for the specified employee or payroll period.
  Cause:
  
  Duplicate Payroll Runs: The error often arises when a payroll run is executed multiple times for the same period without proper adjustments or deletions of previous runs.
  Incorrect Configuration: There may be issues with the configuration of the payroll schema or the way the payroll results are being processed.
  Data Consistency Issues: There could be inconsistencies in the database or issues with the data being processed, leading to conflicts in total records.
  
  Solution:
  
  Check Existing Payroll Results: Review the payroll results for the specified employee and period to confirm that total records already exist. You can do this using transaction codes like PC_PAYRESULT or PE03.
  Delete or Adjust Previous Runs: If the payroll run was executed in error, you may need to delete the previous payroll results for that period. This can be done using transaction code PC00_M99_CALC or similar, depending on your system configuration.
  Run Payroll in Test Mode: If you are unsure about the changes, consider running the payroll in test mode to identify any issues without affecting the actual payroll results.
  Check Configuration: Review the payroll schema and configuration settings to ensure they are set up correctly and that there are no conflicts that could lead to this error.
  Consult Documentation: Refer to SAP documentation or notes related to payroll processing for any specific guidance on handling this error.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PC00_M99_CALC (for payroll processing), PC_PAYRESULT (to view payroll results), and PE03 (to maintain payroll schemas).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. You can search for notes in the SAP Support Portal.
  User Authorization: Ensure that you have the necessary authorizations to view and modify payroll results, as restrictions can also lead to issues when trying to resolve this error.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HR and payroll processing.