How To Fix HRPAYDEPBSZV323 - Totals records for & & & have already been transferred

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEPBSZV - PS: Notification Program - Supplementary Pension Institutes

• Message number: 323

• Message text: Totals records for & & & have already been transferred

What causes this issue?

For run ID &v1&, investment type &v2&, and investment institution &v3&,
the totals records for period &v4& have already been reported on an SPF
data medium.
They cannot be overwritten in the current run.

System Response

The transfer amounts determined in the current run for investment type
&v2& and investment institution &v3& are not taken into account.
For investment type &v2& and investment institution &v3&, no bank
transfer is made for period &v4&.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEPBSZV323 - Totals records for & & & have already been transferred ?

  The SAP error message HRPAYDEPBSZV323 indicates that there is an issue with the transfer of payroll totals records. Specifically, it means that the totals records for the specified employee(s) have already been transferred to the relevant system or module, and therefore cannot be transferred again.
  Cause:
  
  Duplicate Transfer: The most common cause of this error is an attempt to transfer payroll totals records that have already been processed and transferred in a previous run.
  Incorrect Configuration: There may be issues with the configuration of the payroll process or the transfer settings that lead to this error.
  Data Integrity Issues: There could be inconsistencies in the payroll data that prevent the system from processing the transfer correctly.
  
  Solution:
  
  Check Transfer Status: Verify if the payroll totals for the specified employees have indeed been transferred. You can do this by checking the relevant logs or reports in the SAP system.
  Avoid Duplicate Transfers: Ensure that you are not attempting to transfer the same payroll period for the same employees multiple times. If a transfer has already been executed, you should not attempt to run it again.
  Review Configuration: Check the configuration settings for payroll processing and the transfer of totals records. Ensure that everything is set up correctly to avoid such errors in the future.
  Consult Logs: Look into the application logs (transaction SLG1) for more detailed information about the error and any related messages that could provide further insights.
  Reprocess if Necessary: If you find that the records need to be reprocessed, you may need to reverse the previous transfer or adjust the payroll data accordingly before attempting the transfer again.
  Contact Support: If the issue persists and you cannot identify the cause, consider reaching out to your SAP support team or consulting SAP Notes for any known issues related to this error message.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA03 (Maintain HR Master Data), PC00_MXX_CALC (Payroll Calculation), and PC00_MXX_CEDT (Transfer Payroll Data).
  SAP Notes: Search for SAP Notes related to HR payroll processing and error messages for additional guidance and troubleshooting steps.
  Documentation: Review SAP documentation on payroll processing and data transfer to ensure compliance with best practices.
  
  By following these steps, you should be able to resolve the HRPAYDEPBSZV323 error and ensure smooth payroll processing in your SAP system.