How To Fix HRPAYDEEH386 - Directory record &1 - &2: Derived start of work in company on &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEEH - Notification class for surveys, DE

• Message number: 386

• Message text: Directory record &1 - &2: Derived start of work in company on &3

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

From the entry data determined, the most recent work start date is
printed in the directory.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEEH386 - Directory record &1 - &2: Derived start of work in company on &3 ?

  The SAP error message HRPAYDEEH386 typically relates to issues in the payroll processing for employees in the German payroll module. This error indicates that there is a problem with the derived start of work in the company for an employee, which can affect payroll calculations and reporting.
  Cause:
  The error message HRPAYDEEH386 can be triggered by several factors, including:
  
  Incorrect or Missing Data: The employee's master data may be incomplete or incorrect, particularly regarding their employment start date or other relevant employment information.
  Data Consistency Issues: There may be inconsistencies in the employee's records, such as overlapping employment periods or incorrect assignment of organizational units.
  Configuration Issues: The payroll configuration settings may not be correctly set up to handle the employee's specific situation, such as part-time work, multiple employments, or changes in employment status.
  Time Management Data: Issues with time management data, such as absence records or time evaluation results, can also lead to this error.
  
  Solution:
  To resolve the HRPAYDEEH386 error, you can take the following steps:
  
  Check Employee Master Data: Review the employee's master data in the SAP system (transaction PA30) to ensure that all relevant fields, especially the start date of employment, are correctly filled out.
  Review Employment History: Check the employee's employment history for any inconsistencies or gaps. Ensure that there are no overlapping records or incorrect end dates.
  Validate Time Management Data: If applicable, check the time management data for the employee. Ensure that all absences, attendances, and evaluations are correctly recorded and processed.
  Run Consistency Checks: Use SAP tools to run consistency checks on the payroll data. This can help identify any discrepancies that need to be addressed.
  Consult Payroll Configuration: If the issue persists, consult with your SAP HR configuration team to ensure that the payroll settings are correctly configured for the employee's specific situation.
  Test Payroll Run: After making the necessary corrections, perform a test payroll run to verify that the error has been resolved.
  
  Related Information:
  
  SAP Notes: Check SAP Notes related to HR payroll errors for any specific patches or updates that may address this issue.
  Documentation: Review SAP documentation for the HR module, particularly sections related to payroll processing and employee master data management.
  Support: If you are unable to resolve the issue, consider reaching out to SAP support or your internal SAP HR team for further assistance.
  
  By following these steps, you should be able to identify and resolve the underlying cause of the HRPAYDEEH386 error message in your SAP system.