How To Fix HRPAYDEEH308 - Location of administrative office could not be determined from abbr. '&1'

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEEH - Notification class for surveys, DE

• Message number: 308

• Message text: Location of administrative office could not be determined from abbr. '&1'

What causes this issue?

The system could not unambiguously determine the city of the
administrative office from the specified abbreviation.
In the directory of the severely disabled, the city of the
administrative office that issues the ID for severely disabled persons,
the severely disabled equivalency certificate, etc. must be specified.
The city of the administrative office was stored previously together
with the administrative office as free text in a single field.

System Response

The system could not unambiguously extract the city of the
administrative office from the combination field 'Administrative office
- City of the administrative office?.

How to fix this error?

Go into change mode and adjust the administrative office accordingly.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEEH308 - Location of administrative office could not be determined from abbr. '&1' ?

  The SAP error message HRPAYDEEH308 indicates that the system is unable to determine the location of the administrative office based on the provided abbreviation (represented by '&1'). This error typically occurs in the context of payroll processing or employee administration within the SAP HR module.
  Cause:
  
  Invalid Abbreviation: The abbreviation provided does not exist in the system or is incorrectly entered.
  Configuration Issues: The administrative office may not be properly configured in the system, or the mapping between the abbreviation and the location may be missing.
  Master Data Issues: The employee or organizational unit may not have the correct administrative office assigned in their master data.
  
  Solution:
  
  Check the Abbreviation: Verify that the abbreviation used is correct and exists in the system. You can do this by checking the relevant configuration settings or tables.
  Configuration Review: Ensure that the administrative office is correctly configured in the system. This may involve checking the following:
  
  Transaction code SPRO to access the configuration settings.
  Navigate to the relevant section for defining administrative offices and ensure that the abbreviation is correctly linked to a location.
  
  
  Master Data Verification: Review the master data for the employee or organizational unit to ensure that the administrative office is correctly assigned. You can check this in the employee's infotype records (e.g., IT0001 - Organizational Assignment).
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on the configuration of administrative offices and abbreviations.
  Contact Support: If the issue persists after checking the above, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data) and PA30 (Maintain HR Master Data) to check employee records.
  Tables: You may want to look into relevant tables such as T001 (Company Codes) and T005 (Countries) to understand how locations and abbreviations are defined.
  SAP Notes: Check for any SAP Notes related to this error message for potential patches or updates that may resolve the issue.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPAYDEEH308 error message in SAP.