How To Fix HRPAYDEE2621 - Key date &1: Status is not new, deletion not possible in live system

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEE2 - Message Class ELStAM Procedure

• Message number: 621

• Message text: Key date &1: Status is not new, deletion not possible in live system

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEE2621 - Key date &1: Status is not new, deletion not possible in live system ?

  The SAP error message HRPAYDEE2621 indicates that there is an issue with the status of a payroll result for a specific key date. The message states that the status is not "new," which means that the payroll result cannot be deleted in a live system. This typically occurs when you attempt to delete a payroll result that has already been processed or finalized.
  Cause:
  
  Payroll Status: The payroll result for the specified key date has already been processed, and its status is not "new." This could mean that the payroll has been completed, locked, or has been posted to accounting.
  Live System Restrictions: In a live system, certain actions (like deletion) are restricted to maintain data integrity and compliance with legal and financial regulations.
  
  Solution:
  
  Check Payroll Status: Verify the status of the payroll result for the specified key date. You can do this by navigating to the relevant payroll reports or transaction codes (e.g., PC_PAYRESULT).
  Unlock Payroll: If the payroll result is locked, you may need to unlock it if you have the necessary authorizations. This can be done using transaction code PA03 or similar, depending on your system configuration.
  Consult with HR/Payroll Team: If you are unsure about the implications of deleting a payroll result, consult with your HR or payroll team. They can provide guidance on whether it is appropriate to delete the result or if there are alternative solutions.
  Use Correction Procedures: Instead of deleting the payroll result, consider using correction procedures (e.g., retroactive accounting) to adjust any errors in the payroll processing.
  Test in Development/Quality System: If you need to test deletion or changes, do so in a development or quality assurance system before attempting in the live system.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA03 (Maintain Payroll Area), PC_PAYRESULT (Display Payroll Results), and others that may help you analyze payroll data.
  Documentation: Review SAP documentation or help files related to payroll processing and error handling for more detailed guidance.
  User Authorizations: Ensure that you have the necessary authorizations to perform actions related to payroll processing and deletion.
  
  If the issue persists or if you are unsure about the next steps, it may be beneficial to reach out to your SAP support team or consult SAP Notes for any specific patches or updates related to this error message.