How To Fix HRPAYDEE2196 - 'Change by ELStAM' in tax data D (IT12) not set on &1.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEE2 - Message Class ELStAM Procedure

• Message number: 196

• Message text: 'Change by ELStAM' in tax data D (IT12) not set on &1.

What causes this issue?

The tax features saved in infotype <LS>Tax Data D</>, with validity that
includes &V1&, do not correspond to the notification data delivered
using ELStAM. Checkbox <DS:DE.P01_TX_E2_KNZ_ELSTAM>Change by ELStAM</>
is not selected.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEE2196 - 'Change by ELStAM' in tax data D (IT12) not set on &1. ?

  The SAP error message HRPAYDEE2196, which states "Change by ELStAM in tax data D (IT12) not set on &1," typically occurs in the context of payroll processing in Germany, particularly when dealing with the ELStAM (Elektronische Lohnsteuerabzugsmerkmale) system. This system is used for electronic tax deduction characteristics in Germany.
  Cause:
  The error indicates that there is a discrepancy or missing information in the employee's tax data (IT12) related to the ELStAM changes. This can happen for several reasons:
  
  Missing ELStAM Data: The employee's tax data has not been updated with the latest ELStAM information.
  Incorrect Configuration: There may be issues with the configuration of the payroll system or the integration with the ELStAM service.
  Timing Issues: The payroll run may be executed before the ELStAM data is available or updated in the system.
  Data Entry Errors: Manual entries in the tax data may not align with the ELStAM data.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check ELStAM Data: Verify that the ELStAM data for the employee is correctly maintained in the system. You can do this by checking the relevant infotype (IT12) for the employee.
  
  
  Update Tax Data: If the ELStAM data is missing or incorrect, update the tax data for the employee. This can be done through the appropriate infotype maintenance transaction (e.g., PA30).
  
  
  Run ELStAM Report: Execute the ELStAM report (usually via transaction PC00_M99_ELSTAM) to fetch the latest tax data from the ELStAM system and update the employee records accordingly.
  
  
  Check Payroll Configuration: Ensure that the payroll configuration is set up correctly to handle ELStAM data. This includes checking the integration settings and ensuring that the payroll schema is correctly processing the ELStAM information.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to ELStAM and payroll processing for any specific instructions or updates that may be relevant to your version of SAP.
  
  
  Contact Support: If the issue persists after checking the above points, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  
  Related Information:
  
  Infotype 12 (IT12): This infotype is used to maintain tax data for employees in SAP HR.
  ELStAM: The electronic tax deduction characteristics system in Germany, which requires regular updates to ensure compliance with tax regulations.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on handling ELStAM data.
  
  By following these steps, you should be able to identify and resolve the issue related to the HRPAYDEE2196 error message.