How To Fix HRPAYDEE2034 - There is already a registration for &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEE2 - Message Class ELStAM Procedure

• Message number: 034

• Message text: There is already a registration for &1

What causes this issue?

One of these two errors has occurred:
There is already a main employer registration for the key date, which
has been accepted by the clearing house. The clearing house would reject
another registration for this key date, with the procedural note
'552020215'.
There is already a registration, which has been accepted by the clearing
house, for the same employer for the key date. The clearing house would
reject another registration for this key date with the procedural note
'552020213'.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check whether the work relationship needs to be registered with the
clearing house. Register the employee for a different day if necessary.
To do so, in the "Fiscal Data D" infotype (0012), select the "Force
Registration" checkbox.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEE2034 - There is already a registration for &1 ?

  The SAP error message HRPAYDEE2034, which states "There is already a registration for &1," typically occurs in the context of payroll processing or employee data management within the SAP HR module. This error indicates that there is an attempt to register an employee for a specific event or process (like a payroll run, benefits enrollment, etc.) that has already been registered.
  Cause:
  
  Duplicate Registration: The most common cause is that the employee is already registered for the event or process you are trying to initiate.
  Incorrect Data Entry: There may be a mistake in the data entry, leading to the system believing that a duplicate registration exists.
  Timing Issues: If the registration process is being executed multiple times in a short period, it may lead to this error.
  Configuration Issues: There could be issues with the configuration of the payroll or benefits module that is causing the system to incorrectly identify existing registrations.
  
  Solution:
  
  
  Check Existing Registrations: Review the employee's records to see if there is indeed an existing registration for the event or process you are trying to initiate. This can usually be done through the relevant transaction codes in SAP (e.g., PA20 for displaying employee data).
  
  
  Correct Data Entry: Ensure that the data you are entering is correct and does not conflict with existing records. Double-check the employee ID and the event details.
  
  
  Remove Duplicate Registration: If you find that there is a duplicate registration that is not needed, you may need to remove or adjust it. This can often be done through the same transaction codes used to view the registrations.
  
  
  Consult with HR or Payroll Team: If you are unsure about how to proceed, it may be beneficial to consult with your HR or payroll team, as they may have additional insights or access to tools that can help resolve the issue.
  
  
  Check Configuration: If the issue persists, it may be necessary to check the configuration settings in the SAP system to ensure that they are set up correctly for the specific processes you are working with.
  
  
  SAP Notes and Support: If the problem continues and you suspect it may be a bug or a known issue, check the SAP Support Portal for any relevant SAP Notes or patches that may address this error.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and others that may be relevant to your specific situation.
  Documentation: Review SAP documentation related to the HR module, particularly around payroll processing and event registrations.
  User Roles: Ensure that you have the appropriate permissions to view and modify employee registrations, as lack of access can sometimes lead to confusion regarding existing records.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.