How To Fix HRPAYDECI232 - Employee number does not match date of birth

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDECI - HR: Payroll Accounting - Construction Industry

• Message number: 232

• Message text: Employee number does not match date of birth

What causes this issue?

The temporary employee number contains the employee's date of birth in
places 1-6 with format YYMMDD. This is not the case here.

System Response

The employee cannot be included in payroll accounting, data medium
exchange with the pension fund, and so on.

How to fix this error?

Enter a valid employee number.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDECI232 - Employee number does not match date of birth ?

  The SAP error message HRPAYDECI232, which states "Employee number does not match date of birth," typically occurs in the context of payroll processing or employee data management within the SAP Human Capital Management (HCM) module. This error indicates a mismatch between the employee number and the date of birth recorded in the system.
  Cause:
  
  Data Entry Error: The employee's date of birth may have been entered incorrectly in the system.
  Employee Master Data Issues: There may be inconsistencies in the employee master data, such as the employee number being incorrectly assigned or the date of birth being updated without corresponding changes in related records.
  Data Migration Issues: If data was migrated from another system, there may have been errors during the migration process that led to mismatched records.
  Configuration Issues: There could be issues with the configuration of the payroll or personnel administration settings that are causing the system to incorrectly validate the employee data.
  
  Solution:
  
  
  Verify Employee Data: Check the employee master data in the SAP system. Ensure that the employee number and date of birth are correctly entered and match the official records.
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to review the employee's information.
  
  
  
  Correct Data Entry: If discrepancies are found, correct the employee's date of birth or employee number as necessary. Ensure that any changes are properly saved and validated.
  
  
  Check Related Records: If the employee has multiple records (e.g., for different positions or organizational units), ensure that all records are consistent regarding the employee number and date of birth.
  
  
  Review Data Migration: If the issue arose after a data migration, review the migration logs and processes to identify any errors that may have occurred during the transfer of employee data.
  
  
  Consult Documentation: Refer to SAP documentation or support notes related to this error message for additional guidance and troubleshooting steps.
  
  
  Contact SAP Support: If the issue persists after verifying and correcting the data, consider reaching out to SAP support for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP HCM, such as PA20, PA30, and PA40 (for personnel actions).
  Data Validation: Implement data validation checks in your processes to minimize the occurrence of such errors in the future.
  User Training: Ensure that users responsible for entering and maintaining employee data are adequately trained to avoid common data entry mistakes.
  
  By following these steps, you should be able to resolve the HRPAYDECI232 error and ensure that employee data is accurate and consistent within the SAP system.