How To Fix HRPAYDECI234 - Employee number is incorrect

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDECI - HR: Payroll Accounting - Construction Industry

• Message number: 234

• Message text: Employee number is incorrect

What causes this issue?

The employee number is incorrect. The employee number can contain digits
only and must be 13 places long. You receive the correct employee number
from the social fund.

System Response

The employee cannot be included in payroll accounting, data medium
exchange with the pension fund, and so on.

How to fix this error?

Enter a full, valid employee number.
If you have already requested a payroll card for a new employee but have
not received it yet, you can use a temporary employee number. The
structure of the temporary employee number is defined as follows:
YYMMDD00NNN99
YY Year of birth
MM Month of birth
DD Day of birth
00 The digit "0" twice
NNN sequence number (001-999)
99 The digit "9" twice

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

In exceptional cases, an employee number assigned by the social fund may
be displayed as being incorrect during the check. This may be caused by
a change to a date of birth or a last name. In these cases, you can
exempt the employee number from the check using field "No Check EE-No."
im Infotyp "Construction Pay: Funds Procedure" von der Prnfung
ausnehmen.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDECI234 - Employee number is incorrect ?

  The SAP error message HRPAYDECI234, which states "Employee number is incorrect," typically occurs in the context of payroll processing or employee data management within the SAP Human Capital Management (HCM) module. Here’s a breakdown of the potential causes, solutions, and related information for this error:
  Causes:
  
  Invalid Employee Number: The employee number entered may not exist in the system or may have been deleted.
  Incorrect Input Format: The employee number may have been entered in an incorrect format (e.g., wrong number of digits).
  Data Consistency Issues: There may be inconsistencies in the database, such as missing records or corrupted data.
  Authorization Issues: The user may not have the necessary permissions to access the employee data.
  Incorrect Payroll Area: The employee number may not belong to the payroll area being processed.
  
  Solutions:
  
  Verify Employee Number: Check the employee number for accuracy. Ensure that it exists in the system by searching for it in the relevant employee master data tables (e.g., PA0001, PA0002).
  Check Input Format: Ensure that the employee number is entered in the correct format as required by the system.
  Review Data Consistency: Run consistency checks on the employee data to identify any discrepancies or missing records.
  Check Authorizations: Ensure that the user has the necessary authorizations to access the employee data. This can be checked in transaction codes like SU53 or PFCG.
  Review Payroll Area: Confirm that the employee number belongs to the payroll area being processed. If not, adjust the payroll area or select the correct employee.
  Consult with IT Support: If the issue persists, it may be necessary to consult with your SAP support team or IT department to investigate further.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PC00_MXX_CALC (Payroll processing).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation for the HCM module to understand the structure of employee data and payroll processing.
  
  By following these steps, you should be able to identify and resolve the issue related to the HRPAYDECI234 error message. If the problem continues, further investigation may be required, potentially involving SAP support.