How To Fix HRPAYDECI231 - Employee number contains illegal characters or is incomplete

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDECI - HR: Payroll Accounting - Construction Industry

• Message number: 231

• Message text: Employee number contains illegal characters or is incomplete

What causes this issue?

The employee number can contain digits only and must be 13 places long.
If the employee number is incomplete - for example, contains blanks -
this rule is violated.

System Response

The employee cannot be included in payroll accounting, data medium
exchange with the pension fund, and so on.

How to fix this error?

Enter a full, valid employee number.
If you have already requested a payroll card for a new employee but have
not received it yet, you can use a temporary employee number. The
structure of the temporary employee number is defined as follows:
YYMMDD00NNN99
YY Year of birth
MM Month of birth
DD Day of birth
00 The digit "0" twice
NNN sequence number (001-999)
99 The digit "9" twice

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDECI231 - Employee number contains illegal characters or is incomplete ?

  The SAP error message HRPAYDECI231 indicates that there is an issue with the employee number being processed in the system. This error typically arises when the employee number contains illegal characters or is incomplete, which prevents the system from recognizing or processing the employee record correctly.
  Causes:
  
  Illegal Characters: The employee number may contain special characters, spaces, or symbols that are not allowed in the format defined by the system.
  Incomplete Employee Number: The employee number may be missing digits or characters, making it shorter than the required length.
  Incorrect Input: The employee number may have been entered incorrectly, either by a user or through an automated process.
  Data Migration Issues: If data has been migrated from another system, there may be inconsistencies or formatting issues with the employee numbers.
  
  Solutions:
  
  Check Employee Number Format: Verify that the employee number adheres to the required format. It should only contain valid characters (typically alphanumeric) and should be of the correct length.
  Correct Input Errors: If the employee number was entered manually, check for typos or mistakes and correct them.
  Review Data Migration: If the error occurred after a data migration, review the migration process to ensure that employee numbers were transferred correctly and in the right format.
  Use Valid Employee Numbers: Ensure that the employee number being used is valid and exists in the system. You can check this in the relevant HR or payroll module.
  Consult Documentation: Refer to SAP documentation or your organization's guidelines for the correct format and requirements for employee numbers.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Transaction Codes: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to verify employee records.
  User Authorization: Ensure that the user has the necessary authorizations to access and modify employee data.
  System Configuration: Review the configuration settings in the SAP system related to employee master data to ensure they are set up correctly.
  
  If the issue persists after checking these aspects, it may be beneficial to consult with your SAP support team or a technical consultant for further assistance.