How To Fix HRPAYDEBW568 - Selected data record was already canceled

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEBW - PY-DE: Statements Germany

• Message number: 568

• Message text: Selected data record was already canceled

What causes this issue?

The selected data record has already been reversed. A data record can
only have one reversal data record in status "New".

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Set the status of the reversal data record to "With Errors".

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEBW568 - Selected data record was already canceled ?

  The SAP error message HRPAYDEBW568, which states "Selected data record was already canceled," typically occurs in the context of payroll processing or data management within the SAP HR module. This error indicates that the system is attempting to process a data record that has already been marked as canceled, which means that the record is no longer valid for processing.
  Cause:
  
  Data Record Status: The specific data record you are trying to process has already been canceled in the system. This could happen due to a previous correction or adjustment made to the payroll data.
  Duplicate Processing: There may be an attempt to reprocess a record that has already been handled, leading to this error.
  Incorrect Selection: The user may have selected the wrong record or a record that is not in a valid state for the operation being performed.
  
  Solution:
  
  Check Record Status: Verify the status of the data record in question. You can do this by navigating to the relevant infotype or payroll area and checking if the record is indeed marked as canceled.
  Review Payroll Runs: If this error occurs during payroll processing, review the payroll runs to ensure that the records are being processed correctly and that there are no duplicates.
  Correct Data Entry: If the record was canceled in error, you may need to create a new record or restore the previous record if possible, depending on your organization's data management policies.
  Consult Documentation: Refer to SAP documentation or your organization's internal guidelines for handling canceled records in payroll processing.
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes (e.g., IT0000, IT0001, IT0008) that may be involved in the payroll process.
  Transaction Codes: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the status of employee records.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that could resolve the issue.
  User Authorization: Ensure that you have the necessary authorizations to view and modify the records in question.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.