How To Fix HRPAYDEBW564 - Status of selected data record was converted

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEBW - PY-DE: Statements Germany

• Message number: 564

• Message text: Status of selected data record was converted

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEBW564 - Status of selected data record was converted ?

  The SAP error message HRPAYDEBW564, which states "Status of selected data record was converted," typically occurs in the context of payroll processing within the SAP HR module. This message indicates that the status of a specific data record has been changed, which can affect payroll calculations or reporting.
  Cause:
  
  
  Data Record Status Change: The error usually arises when there is a change in the status of a payroll-related data record (e.g., infotype records) that is being processed. This could be due to:
  
  Changes made to employee master data.
  Updates in payroll results or infotypes that are not aligned with the current processing status.
  A previous payroll run that has been adjusted or corrected.
  
  
  
  Inconsistent Data: If there are inconsistencies in the data being processed, such as missing or incorrect entries in infotypes, it can lead to this error.
  
  
  System Configuration: Sometimes, the configuration settings in the SAP system related to payroll processing may not be set up correctly, leading to status conversion issues.
  
  
  Solution:
  
  
  Check Data Records: Review the specific data records (infotypes) for the employee in question. Ensure that all necessary fields are filled out correctly and that there are no inconsistencies.
  
  
  Reprocess Payroll: If the error occurred during a payroll run, consider reprocessing the payroll for the affected employee(s) after correcting any data issues.
  
  
  Review Change Logs: Check the change logs for the employee's data records to identify what changes were made and whether they are valid.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to the specific error message for additional context and troubleshooting steps.
  
  
  System Configuration: If the issue persists, consult with your SAP HR module administrator or technical team to review the configuration settings related to payroll processing.
  
  
  SAP Support: If you are unable to resolve the issue, consider reaching out to SAP support for assistance, providing them with the error message and context of the issue.
  
  
  Related Information:
  
  Infotypes: In SAP HR, infotypes are used to store employee data. Common infotypes related to payroll include IT0000 (Actions), IT0001 (Organizational Assignment), IT0002 (Personal Data), and IT0008 (Basic Pay).
  Payroll Processing: Understanding the payroll processing cycle in SAP is crucial. This includes the steps of data entry, payroll calculation, and result processing.
  SAP Notes: Regularly check SAP Notes for updates or patches that may address known issues related to payroll processing.
  
  By following these steps, you should be able to identify the cause of the HRPAYDEBW564 error and implement a solution to resolve it.