How To Fix HRPAYDEBW563 - One of the selected data records already reversed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEBW - PY-DE: Statements Germany

• Message number: 563

• Message text: One of the selected data records already reversed

What causes this issue?

One of the selected data records has already been reversed. A data
record can only have one reversal data record in status "New".

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Select data records that have not yet been reversed or set the status of
the reversal data record to "With Errors".

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEBW563 - One of the selected data records already reversed ?

  The SAP error message HRPAYDEBW563, which states "One of the selected data records already reversed," typically occurs in the context of payroll processing or when dealing with payroll-related data in SAP HR (Human Resources) modules. This error indicates that the system has detected that one of the records you are trying to process has already been reversed, meaning that the action you are attempting to perform cannot be completed because it would conflict with the existing reversal.
  Cause:
  
  Duplicate Reversal Attempt: You may be trying to reverse a payroll run or a specific payroll document that has already been reversed.
  Incorrect Selection: The selection criteria used to identify the records for processing may include records that have already been reversed.
  Data Integrity Issues: There may be inconsistencies in the payroll data that lead to the system recognizing a record as already reversed.
  
  Solution:
  
  
  Check the Status of Records: Review the payroll records you are trying to process. Ensure that none of the records you are attempting to reverse have already been reversed. You can do this by checking the status of the payroll documents in the relevant transaction (e.g., PC00_MXX_CALC or PC00_MXX_REVERSE).
  
  
  Adjust Selection Criteria: If you are using a selection screen to choose records for reversal, refine your selection criteria to exclude any records that have already been reversed.
  
  
  Consult Payroll Logs: Look at the payroll logs or reports to identify which records have been reversed. This can help you understand the current state of the payroll data.
  
  
  Use Transaction Codes: Utilize transaction codes like PC00_MXX_REVERSE to reverse payroll runs and ensure you are following the correct process.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting the SAP community for further assistance.
  
  
  Related Information:
  
  Documentation: Refer to SAP Help documentation for detailed information on payroll processing and reversal procedures.
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP HR, such as:
  
  PC00_MXX_CALC for payroll calculation
  PC00_MXX_REVERSE for reversing payroll runs
  
  
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide specific fixes or patches that address known issues.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.