How To Fix HRPAYDEBW561 - For a reversal, the data record must have "Transferred" status

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEBW - PY-DE: Statements Germany

• Message number: 561

• Message text: For a reversal, the data record must have "Transferred" status

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEBW561 - For a reversal, the data record must have "Transferred" status ?

  The SAP error message HRPAYDEBW561 typically occurs in the context of payroll processing, particularly when dealing with the reversal of payroll results. This error indicates that the system expects the data record to have a "Transferred" status before a reversal can be processed. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Data Status: The error arises when you attempt to reverse a payroll result that has not been marked as "Transferred." In SAP, payroll results must be in a specific status to allow for reversals.
  Incorrect Processing Sequence: The payroll results may not have been processed correctly, or the necessary steps to mark them as "Transferred" were skipped.
  Configuration Issues: There may be configuration settings in the payroll module that are not aligned with the expected workflow for processing payroll results.
  
  Solution:
  
  Check Data Status: Verify the status of the payroll results you are trying to reverse. You can do this by navigating to the relevant payroll results in the system and checking their status.
  Mark as Transferred: If the payroll results are not marked as "Transferred," you may need to run the appropriate transaction or program to update their status. This often involves executing the payroll transfer process again.
  Review Payroll Processing Steps: Ensure that all necessary steps in the payroll processing cycle have been completed. This includes running the payroll, generating results, and transferring them to the appropriate modules.
  Consult Documentation: Refer to SAP documentation or your organization's internal guidelines for the correct procedure to follow when reversing payroll results.
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PC00_MXX_CALC (for payroll calculation) and PC00_MXX_CEDT (for payroll results display).
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that could resolve the issue.
  Testing in a Sandbox: If possible, replicate the issue in a test or sandbox environment to better understand the workflow and identify where the process may be failing.
  
  By following these steps, you should be able to address the HRPAYDEBW561 error and successfully process the payroll reversal.