How To Fix HRPAYDEBW559 - Status of selected data records cannot be changed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEBW - PY-DE: Statements Germany

• Message number: 559

• Message text: Status of selected data records cannot be changed

What causes this issue?

The selected data records have a final status. This type of status can
no longer be changed.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

In order for you to change the status of a data record, it must have
"New" or "Transferred" status.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEBW559 - Status of selected data records cannot be changed ?

  The SAP error message HRPAYDEBW559, which states "Status of selected data records cannot be changed," typically occurs in the context of payroll processing or when attempting to modify certain records in the Human Resources (HR) module. This error can arise due to various reasons, and understanding the cause is essential for finding a solution.
  Causes:
  
  
  Data Locking: The records you are trying to change may be locked by another user or process. This can happen if another payroll run is in progress or if the records are being accessed by another transaction.
  
  
  Incorrect Status: The records may already be in a status that does not allow for changes. For example, if the payroll has already been posted or finalized, the system may prevent further modifications.
  
  
  Authorization Issues: The user may not have the necessary authorizations to change the status of the selected records.
  
  
  Technical Issues: There could be underlying technical issues, such as database locks or inconsistencies in the data.
  
  
  Solutions:
  
  
  Check for Locks: Verify if the records are locked by another user or process. You can use transaction codes like SM12 (to check for locks) or SM21 (to check system logs) to identify any locking issues.
  
  
  Review Record Status: Check the current status of the records you are trying to modify. If they are in a finalized state, you may need to reverse or undo the previous actions before making changes.
  
  
  Authorization Check: Ensure that the user has the appropriate authorizations to change the status of the records. You may need to consult with your SAP security team to verify and adjust user roles if necessary.
  
  
  Consult Documentation: Review SAP documentation or notes related to this error message for any specific guidance or patches that may address the issue.
  
  
  Technical Support: If the issue persists, consider reaching out to your SAP support team or consulting SAP Notes for any known issues or fixes related to this error.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PC00_MXX_CALC (Payroll Calculation), and others that may be involved in the process.
  SAP Notes: Search for SAP Notes related to HRPAYDEBW559 for any specific patches or updates that may resolve the issue.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, providing insights or solutions from other users' experiences.
  
  By following these steps, you should be able to identify the cause of the error and implement a suitable solution.