How To Fix HRPAYDEBAV253 - Reimbursement must be checked first

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEBAV - HR-BAV (CPS) Error Messages (Germany)

• Message number: 253

• Message text: Reimbursement must be checked first

What causes this issue?

The 'To check' indicator is set in infotype 0203. This means that no
reimbursements are carried out for the personnel number.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Reset the 'To check' indicator in infotype 0203.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEBAV253 - Reimbursement must be checked first ?

  The SAP error message HRPAYDEBAV253, which states "Reimbursement must be checked first," typically occurs in the context of payroll processing within the SAP HR module. This error indicates that there is an issue with the reimbursement entries that need to be validated before proceeding with further payroll processing.
  Cause:
  
  Incomplete Reimbursement Data: The reimbursement entries for an employee may not have been fully processed or validated.
  Missing Configuration: There may be missing configuration settings in the payroll schema or in the reimbursement types that need to be addressed.
  Incorrect Payroll Processing Sequence: The payroll run may not have followed the correct sequence, leading to this error.
  Authorization Issues: The user may not have the necessary authorizations to check or process reimbursements.
  
  Solution:
  
  
  Check Reimbursement Entries: 
  
  Go to the relevant infotype (e.g., Infotype 0015 for additional payments) and ensure that all reimbursement entries are correctly entered and saved.
  Validate that the amounts and types of reimbursements are correct.
  
  
  
  Run Reimbursement Check:
  
  Use the appropriate transaction code (e.g., PC00_MXX_CALC) to run a check on the reimbursements. This will help identify any discrepancies or issues that need to be resolved.
  
  
  
  Review Payroll Configuration:
  
  Check the payroll schema and ensure that the reimbursement types are correctly configured. This includes ensuring that the relevant wage types are included in the payroll calculations.
  
  
  
  Authorization Check:
  
  Ensure that the user has the necessary authorizations to perform the reimbursement checks. This may involve checking user roles and permissions in the SAP system.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help files for specific details related to the error message and the context in which it occurs.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PC00_MXX_CALC (Payroll Calculation), and others that may be useful in troubleshooting.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide specific patches or updates that address known issues.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, providing insights or solutions from other users' experiences.
  
  By following these steps, you should be able to identify and resolve the issue related to the HRPAYDEBAV253 error message in SAP.