How To Fix HRPAYDEBAV163 - Error when determining period for basic data

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEBAV - HR-BAV (CPS) Error Messages (Germany)

• Message number: 163

• Message text: Error when determining period for basic data

What causes this issue?

An error occurred when the system determines the period for the
calculation of basic data (income or contributions).
The error with return code <ZH>&V1&</> has been triggered by function
module <ZH>RP_01C_BASE_PERIOD</>.

System Response

Processing is terminated.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Calling function module: <ZH>&V2&</>
Executing function module: <ZH>RP_01C_BASE_PERIOD</>
Return code: <ZH>&V1&</>
Meaning of return code:
Return code <ZH>2</>
Start of period could not be determined.
Return code <ZH>3</>
The end date could not be determined.
Return code <ZH>4</>
This type of determination of the <DS:DE.P01C_ZWEND>period end</> is
not supported.
Return code <ZH>5</>
A period is formed starting from the end date. However, the
<DS:DE.P01C_ZWPER>period duration</> has not been given.
Return code <ZH>6</>
The end of the period should be determined by a user exit. However, the
end date was not determined.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEBAV163 - Error when determining period for basic data ?

  The SAP error message HRPAYDEBAV163 typically occurs in the context of payroll processing within the SAP Human Capital Management (HCM) module. This error indicates that there is an issue with determining the period for basic data, which can be related to various factors such as configuration settings, master data inconsistencies, or missing information.
  Causes:
  
  
  Missing or Incorrect Master Data: The employee's master data (such as infotypes) may be incomplete or incorrectly maintained. This includes missing entries for key infotypes like IT0000 (Actions), IT0001 (Organizational Assignment), or IT0002 (Personal Data).
  
  
  Incorrect Payroll Configuration: The payroll configuration settings may not be set up correctly for the specific country or payroll area. This can include issues with the payroll schema or rules that determine how periods are calculated.
  
  
  Time Management Issues: If time management is integrated with payroll, any discrepancies in time data (like absence records or time evaluation results) can lead to this error.
  
  
  Period Control Settings: The settings for period control in the payroll process may not align with the employee's data or the payroll run being executed.
  
  
  Solutions:
  
  
  Check Master Data: Review the employee's master data for completeness and accuracy. Ensure that all relevant infotypes are filled out correctly and that there are no gaps in the data.
  
  
  Review Payroll Configuration: Verify the payroll configuration settings for the relevant country and payroll area. Ensure that the payroll schema and rules are correctly defined and that they align with the organization's requirements.
  
  
  Examine Time Data: If applicable, check the time management data for the employee. Ensure that all time records are accurate and that there are no discrepancies that could affect payroll processing.
  
  
  Adjust Period Control Settings: Review the period control settings in the payroll configuration. Make sure they are set up correctly to match the employee's data and the payroll run being processed.
  
  
  Run Consistency Checks: Use SAP's standard tools to run consistency checks on the payroll data. This can help identify any inconsistencies or errors that need to be addressed.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to the specific error message for additional guidance and troubleshooting steps.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PC00_MXX_CEDT (Payroll processing) to help diagnose and resolve the issue.
  Support: If the issue persists after checking the above areas, consider reaching out to SAP support or your internal SAP support team for further assistance.
  
  By following these steps, you should be able to identify and resolve the underlying cause of the HRPAYDEBAV163 error in your SAP system.