How To Fix HRPAYDEBAV007 - A check digit is only helpful for open reimbursements

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEBAV - HR-BAV (CPS) Error Messages (Germany)

• Message number: 007

• Message text: A check digit is only helpful for open reimbursements

What causes this issue?

The check digit enables you to select employees for whom the open
contribution reimbursements must be checked. The transfer cannot take
place until the check digit has been removed. This means that the check
indicator should only be used for open reimbursements, in other words,
contribution reimbursements that are waiting to be transferred.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEBAV007 - A check digit is only helpful for open reimbursements ?

  The SAP error message HRPAYDEBAV007 indicates that there is an issue related to the check digit in the context of open reimbursements in the payroll module. This error typically arises when the system expects a check digit for a reimbursement entry, but it is either missing or incorrectly formatted.
  Cause:
  
  Missing Check Digit: The check digit, which is used to validate the integrity of the reimbursement entry, may not have been provided.
  Incorrect Format: The check digit may be present but does not conform to the expected format or calculation rules.
  Open Reimbursement Context: The error specifically mentions that the check digit is relevant only for open reimbursements, which means that if the reimbursement is not in an open state, the check digit may not be applicable.
  
  Solution:
  
  Verify Check Digit: Ensure that the check digit is correctly calculated and included in the reimbursement entry. The check digit is usually derived from the other fields in the entry.
  Check Reimbursement Status: Confirm that the reimbursement is indeed in an open state. If it is closed or processed, the check digit may not be necessary.
  Review Configuration: Check the configuration settings in the SAP system related to payroll and reimbursements. Ensure that the settings align with the business requirements and that the check digit functionality is correctly implemented.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on how to handle check digits in reimbursements.
  Contact Support: If the issue persists, consider reaching out to SAP support or your internal IT team for further assistance.
  
  Related Information:
  
  SAP Notes: Look for any relevant SAP Notes that might address this specific error or provide updates and patches.
  Transaction Codes: Familiarize yourself with transaction codes related to payroll processing and reimbursements, such as PA30 (Maintain HR Master Data) or PC00_MXX_CEDT (Payroll Driver).
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to resolve the HRPAYDEBAV007 error and ensure that your reimbursement entries are processed correctly.