How To Fix HRPAYDE_KGID037 - BZSt rejected notification file &1 with error code &2.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDE_KGID - Message Class for ID No. Control Procedure Child Allowance

• Message number: 037

• Message text: BZSt rejected notification file &1 with error code &2.

What causes this issue?

The German Federal Central Tax Office (BZSt) was not able to process the
sent reporting file &V1&. The error code received is &V2&.
Meaning of the code:
8001: Parser error
8002: invalid coding
8003: invalid file name
8004: upload directory is not the same as the sender
8005: signature file is missing
8006: signature check contains errors
8007: relevant specialized authorizations are missing
8008: ELMA release is missing
8009: lock is available
8010: file name is already used
8011: file content is identical to previous data transfer
8012: BZSt No. or Account ID in the header are not the same as those in
the file name
8013: test data is not permitted in this system

System Response

This is the confirmation of an error that occurred during processing by
the BZSt. The response file is processed further.. The notifications
contained in the outbound file receive the status <LS>Rejected</> on the
database and the status from before the reporting file was sent is
restored.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Open the corresponding BZSt response file, for example using the
<DS:RE.RPCKGLD1>Administrator List for Unassigned Responses</> (Report
RPCKGLD1) as this may contain further information about the cause of the
error and check if the error occurred when you transmitted the file, or
if it already occurred when SAP created the file. In the latter case,
contact SAP support to ensure that correct files are sent in future. As
soon as the error has been corrected, generate and send the
notifications again.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDE_KGID037 - BZSt rejected notification file &1 with error code &2. ?

  The SAP error message HRPAYDE_KGID037 indicates that the notification file sent to the German tax authority (Bundeszentralamt für Steuern, BZSt) was rejected due to an error. The error message typically includes two placeholders: &1 for the filename and &2 for the specific error code returned by the BZSt.
  Cause:
  The rejection can occur due to various reasons, including but not limited to:
  
  Incorrect Data Format: The data in the notification file may not conform to the expected format or structure required by the BZSt.
  Missing or Invalid Information: Required fields may be missing or contain invalid data (e.g., incorrect tax identification numbers, invalid dates).
  Compliance Issues: The data may not comply with the latest regulations or requirements set by the BZSt.
  Technical Issues: There may be issues with the transmission of the file, such as network problems or issues with the SAP system itself.
  
  Solution:
  To resolve the error, follow these steps:
  
  
  Check the Error Code: Look up the specific error code &2 provided in the error message. This code will give you more detailed information about the nature of the rejection.
  
  
  Review the Notification File: Examine the contents of the notification file &1 for any discrepancies or formatting issues. Ensure that all required fields are filled out correctly.
  
  
  Validate Data: Ensure that all data complies with the latest requirements from the BZSt. This may include checking tax identification numbers, dates, and other relevant information.
  
  
  Consult Documentation: Refer to the SAP documentation or the BZSt guidelines for the correct format and requirements for the notification file.
  
  
  Reprocess the File: After correcting any identified issues, regenerate the notification file and attempt to resend it to the BZSt.
  
  
  Contact Support: If the issue persists, consider reaching out to SAP support or your internal IT department for further assistance.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide updates on changes to the BZSt requirements.
  Legal Changes: Stay informed about any changes in tax regulations or reporting requirements that may affect the data you are submitting.
  Testing: If possible, conduct tests in a development or quality assurance environment to ensure that the notification file is generated correctly before sending it to the BZSt.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to successfully submit the notification file.