How To Fix HRPAYDE_KGID012 - &1 children exist with the same ID No. &2.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDE_KGID - Message Class for ID No. Control Procedure Child Allowance

• Message number: 012

• Message text: &1 children exist with the same ID No. &2.

What causes this issue?

In infotype 0118, there are &V1& children with the same tax ID no. &V2&,
but with a different child number or different dates of birth. This
means that it is not possible to carry out a unique assignment of
notifications for the ID No. Control Procedure Child Allowance.

System Response

The processing of the whole personnel number is terminated. No new
notifications are created.

How to fix this error?

Check if the tax ID no. of a child was entered incorrectly by mistake
and maintain it correctly in infotype Child Allowance (0118).

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDE_KGID012 - &1 children exist with the same ID No. &2. ?

  The SAP error message HRPAYDE_KGID012 indicates that there is a conflict in the system regarding the identification numbers (ID Nos.) assigned to children in the payroll or personnel management module. Specifically, the message states that there are multiple children with the same ID number, which is not allowed.
  Cause:
  The error typically arises due to one of the following reasons:
  
  Duplicate Entries: There are duplicate entries for children in the system, meaning that two or more children have been assigned the same ID number.
  Data Migration Issues: If data has been migrated from another system, it is possible that duplicates were introduced during the migration process.
  Incorrect Data Entry: Manual data entry errors can lead to the same ID number being assigned to different children.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Identify Duplicates:
  
  Use transaction codes like SE16 or SE11 to access the relevant database tables (e.g., PA0002 for personal data) and check for duplicate entries with the same ID number.
  You can also run reports or queries to identify children with the same ID number.
  
  
  
  Correct Data:
  
  Once duplicates are identified, you will need to correct the data. This may involve:
  
  Deleting the duplicate entries.
  Assigning unique ID numbers to each child.
  Ensuring that the correct child data is retained.
  
  
  
  
  
  Data Validation:
  
  Implement validation checks to prevent the entry of duplicate ID numbers in the future. This can be done through user exits or validation rules in the SAP system.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to this error message for any specific guidance or patches that may address the issue.
  
  
  
  Testing:
  
  After making corrections, test the payroll or personnel management processes to ensure that the error no longer occurs.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. You can search for the error message number in the SAP Support Portal.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and PA40 (Personnel Actions) for managing employee data.
  User Roles: Ensure that users who are entering or managing child data have the appropriate roles and authorizations to prevent data entry errors.
  
  By following these steps, you should be able to resolve the HRPAYDE_KGID012 error and ensure that your SAP system maintains accurate and unique identification for children.